Modification History
Not Applicable
Unit Descriptor
Unit Descriptor |
This unit involves the skills and knowledge required to undertake a records disposal program in accordance with workplace requirements including preparing for disposal activities, undertaking disposal activities, supervising disposal actions, and seeking approval for disposal actions. Licensing, legislative, regulatory or certification requirements are applicable to this unit. |
Application of the Unit
Application of the Unit |
Work must be carried out in accordance with regulations and workplace requirements relevant to a records management process. Work is generally performed under some supervision, within a team/group environment. It involves the application of regulatory requirements and workplace procedures when undertaking a disposal program as part of record management processes in the transport, warehousing, distribution and/or storage industries. |
Licensing/Regulatory Information
Refer to Unit Descriptor
Pre-Requisites
Not Applicable
Employability Skills Information
Employability Skills |
This unit contains employability skills. |
Elements and Performance Criteria Pre-Content
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the required performance needed to demonstrate achievement of the element. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1 Prepare for disposal activities |
1.1 Records or areas where records are due for disposal action are identified from request or schedule 1.2 Resources needed to undertake the program are assembled in the location and at the time required |
2 Undertake disposal activities |
2.1 Records are assessed to determine what disposal action can be undertaken immediately, whether records need to be sentenced or reviewed, and whether any records need to be appraised 2.2 Disposal actions are distributed and delegated to be conducted in accordance with organisational rules, guidelines and procedures 2.3 Quality control measures are undertaken in accordance with organisational procedures to ensure consistency in determining disposal status and retention periods 2.4 Certificate of destruction documentation is completed and information provided to client as required |
3 Supervise disposal actions |
3.1 Disposal sentences referred by delegates are reviewed and disposal actions determined from existing schedules or from appraisal results 3.2 Checks are made to ensure that disposal decisions are recorded in the record keeping system and that disposal actions taken are in accord with the decisions recorded |
4 Seek approval for disposal actions |
4.1 Approval is sought from the appropriate individual/body for disposal actions 4.2 Records which are no longer required for any purpose are destroyed in accordance with approval and organisational procedures 4.3 Records which need to be kept for a further period are stored in accordance with organisational records storage requirements 4.4 All disposal actions are recorded and authorised in accordance with organisational procedures and record keeping system requirements |
Required Skills and Knowledge
REQUIRED KNOWLEDGE AND SKILLS |
This describes the essential knowledge and skills and their level required for this unit. |
Required knowledge : |
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Required skills : |
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Evidence Guide
EVIDENCE GUIDE |
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The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package. |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
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Context of and specific resources for assessment |
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Method of assessment |
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Range Statement
RANGE STATEMENT |
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The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. |
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Work may be conducted: |
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Customers may be: |
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Workplaces may comprise: |
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Workplace environment may include movement of: |
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Records may be: |
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Storage requirements may include records in various modes such as |
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The records disposal program is conducted as part of: |
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Range of records may include: |
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Hazards in the work area may include: |
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Personal protective equipment may include: |
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OH&S requirements include: |
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Communication in the work area may include: |
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Depending on the type of organisation concerned and the local terminology used, workplace procedures may include: |
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Consultative processes may involve: |
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Information/documents may include: |
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Applicable regulations and legislation may include: |
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Unit Sector(s)
Not Applicable
Competency Field
Competency Field |
P - Administration and Finance |