Modification History
Not applicable.
Unit Descriptor
Unit descriptor |
This unit covers the administration of a straightforward project or a discrete component of a larger project by staff who are not specialists in project management. The unit focuses on the application of project management skills and the requirement to meet timelines, quality standards, budgetary limits and other requirements set for the project. It includes defining the project, developing a project plan, administering and monitoring the project, finalising the project and reviewing the project to identify lessons learnt for application to future projects. Contract management requirements are not included as this aspect is addressed by units of competency within the Competency field of Procurement and Contract Management . Units of competency for specialist project managers at this level include PSPPM401B Design simple projects , PSPPM402B Manage simple projects and PSPPM403B Close simple projects . The unit of competency for specialist project officers is PSPPM404A Carry out simple project activities . This unit and the 3 project management competencies for specialist project managers (PSPPM401B - PSPPM403B) are mutually exclusive and may not contribute to the same qualification. This unit has been drawn from, and is equivalent to BSBCMN419A Manage projects , from the Business Services Training Package. |
Application of the Unit
Not applicable.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
Employability skills |
This unit contains employability skills.. |
Elements and Performance Criteria Pre-Content
Elements are the essential outcomes of the unit of competency. |
Together, performance criteria specify the requirements for competent performance. Text in bold italics is explained in the Range Statement following. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1 . Define project |
1.1 Project scope and other relevant documentation are accessed in accordance with organisational policy and procedures 1.2 Project stakeholders are identified and their interest in or relationship to the project is established 1.3 Clarification is sought from delegating authority of any issues related to the project and project parameters 1.4 Limits of own responsibility and reporting requirements are confirmed 1.5 Relationship of the project to other projects and to the organisation's objectives is clarified 1.6 Available resources to undertake the project are determined and accessed in accordance with organisational requirements |
2 . Develop detailed project plan |
2.1 A project plan is developed that identifies in detail how the project will be executed and managed in relation to the project parameters 2.2 Project management tools are identified and accessed in accordance with project requirements 2.3 A communication strategy and risk management plan that address the project, organisational and legislative requirements are contained within the project plan 2.4 A timeline for completion of activities and a budget, developed and approved in accordance with organisational procedures, are included within the project plan 2.5 Stakeholders' understanding of and agreement to fulfil the project requirements and their roles and responsibilities are confirmed 2.6 Project plan is finalised and any necessary approvals are gained to commence the project according to the documented plan |
3 . Administer and monitor project |
3.1 Support is provided to ensure that the quality of the expected deliverables of the project and documented timelines are met 3.2 Required recordkeeping systems are established and maintained throughout the project 3.3 Component plans that identify how key aspects of the project will be managed are implemented and monitored in accordance with set requirements 3.4 Project reports are completed and forwarded as required in accordance with the project communication strategy 3.5 Risk management is undertaken in accordance with the project plan to ensure project requirements are achieved in accordance with the project plan 3.6 Project deliverables are completed to the required standard, in the required timeframe and within budget |
4 . Finalise project |
4.1 Any financial recordkeeping associated with the project is completed and checked for accuracy 4.2 Staff involved in the project are de-briefed before assignment to new or previous roles 4.3 Project documentation is completed and signed off in accordance with organisational procedures |
5 . Review project |
5.1 Project deliverables and processes are reviewed against the project scope and plan 5.2 Stakeholders are involved in the review of the project 5.3 Lessons learnt from the project are documented and reported in accordance with organisational requirements |
Required Skills and Knowledge
REQUIRED SKILLS AND KNOWLEDGE |
This section describes the essential skills and knowledge and their level, required for this unit. |
Skill requirements Look for evidence that confirms skills in: detailing requirements, writing recommendations and preparing reports requiring complex language structures and precision of expression negotiating timelines, roles and responsibilities with team members communicating with stakeholders using a range of communication styles to suit different audiences and purposes responding to diversity, including gender and disability leading and managing a project team managing time and costs using project management tools applying quality management techniques including testing and auditing as appropriate applying workplace safety procedures in line with project requirements accessing/preparing information electronically or in hard copy |
Knowledge requirements Look for evidence that confirms knowledge and understanding of: legislation, organisational policies and procedures that may impact on the project and management of the project, for example: public sector codes of ethics/conduct occupational health and safety and environment and sustainability project governance requirements quality standards risk management procurement human resources equal employment opportunity, equity and diversity principles organisational structure and lines of authority within organisation project management tools to suit the projects administered evaluation techniques for projects |
Evidence Guide
EVIDENCE GUIDE |
|
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package. |
|
Units to be assessed together |
PSPETHC401A Uphold and support the values and principles of public service PSPGOV402B Deliver and monitor service to clients PSPGOV403B Use resources to achieve work unit goals PSPGOV404B Develop and implement work unit plans PSPGOV411A Deal with conflict PSPGOV412A Use advanced workplace communication strategies PSPGOV422A Apply government processes PSPLEGN401A Encourage compliance with legislation in the public sector PSPOHS401B Implement workplace safety procedures and programs PSPPROC410A Administer contracts
PSPPM401B Design simple projects PSPPM402B Manage simple projects PSPPM403B Close simple projects |
Overview of evidence requirements |
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
|
Resources required to carry out assessment |
These resources include:
|
Where and how to assess evidence |
Valid assessment of this unit requires:
Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:
|
For consistency of assessment |
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments |
Range Statement
RANGE STATEMENT |
|
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in italics in the Performance Criteria is explained here. |
|
Project scope and other relevant documentation refers to |
|
Policy and procedures may include |
|
Stakeholders may include |
|
Delegating authority may include |
|
Project parameters may include |
|
Project plan will include some or all of |
|
Project management tools may include |
|
Support may include |
|
Recordkeeping may include systems for |
|
Component plans may relate to |
|
Risk management may include |
|
Sign -offs may be required by |
|
Unit Sector(s)
Not applicable.
Competency field
Competency field |
Project Management |