Unit of competency details

Release 

Comments 

Release 1

This Unit first released with ICA11 Information and Communications Technology Training Package version 1.0

Element 

Performance Criteria 

Elements describe the essential outcomes of a unit of competency.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide.

1. Create database

1.1 Open a database application and design a two-table simple relational database incorporating basic design principles 

1.2 Develop a table with fields and attributes  according to database usage, as well as user requirements

1.3 Create a primary key and establish an index for each table

1.4 Modify table layout and field attributes  as required

1.5 Create a relationship  between the two tables

1.6 Add and modify data in a table according to information requirements

1.7 Add and delete records as required

1.8 Save and close down database to storage area 

2. Customise basic settings

2.1 Adjust page layout  to meet user requirements

2.2 Open and view different toolbars 

2.3 Format font  as appropriate for the purpose of the database entries

3. Create reports

3.1 Design reports to present data in a logical sequence

3.2 Modify reports to include or exclude additional requirements

3.3 Distribute reports to appropriate person  in a suitable format

4. Create forms

4.1 Use a wizard to create a simple form

4.2 Open existing database and modify records through a simple form

4.3 Rearrange objects  within the form to accommodate information requirements

5. Retrieve information

5.1 Access existing database and locate required records

5.2 Create simple query and retrieve required information

5.3 Develop query with multiple criteria and retrieve required information

5.4 Select data and display appropriately

Overview of assessment 

Critical aspects for assessment and evidence required to demonstrate competency in this unit 

Evidence of the ability to:

• design and develop a simple database using a standard database package
• add data
• use queries
• create forms and reports.

Context of and specific resources for assessment 

Assessment must ensure access to:

• use of PC and printer
• use of database software currently used in industry
• documents detailing organisational style guide and policy
• documents or information containing data suitable for creating a database
• appropriate learning and assessment support when required.

Where applicable, physical resources should include equipment modified for people with special needs.

Method of assessment 

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

• verbal or written questioning to assess candidate’s knowledge of database operations
• direct observation of candidate creating and manipulating databases and retrieving information
• review of forms and reports prepared that demonstrate database application skills.

Guidance information for assessment 

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.

Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.

Indigenous people and other people from a non-English speaking background may need additional support.

In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.

Design principles  may include:

• data layout
• formatting
• naming conventions.

Attributes  may include:

• data type
• name
• size.

Relationship  may be:

• one-to-one
• one-to-many
• many-to-many.

Storage area  may include:

• CD
• DVD
• external hard drive, such as universal serial bus (USB) flash drive
• internal hard drive
• web area.

Page layout  may include:

• landscape
• portrait.

Toolbars  may contain:

• buttons
• menus
• a combination of both.

Font  may include:

• combination of typeface and other attributes:

• pitch
• size
• spacing character
• symbol.

Appropriate person  may include:

• authorised business representative
• client
• supervisor.

Objects  may include:

• buttons
• checkboxes
• drop down lists
• option buttons
• text boxes.