CULMS412B Record and maintain collection information

Release: 1

CULMS412B Record and maintain collection information

Modification History

Not applicable.

Unit Descriptor

This unit describes the skills and knowledge required to maintain current and accurate collection records using established documentation procedures.

This unit describes the skills and knowledge required to maintain current and accurate collection records using established documentation procedures.

Application of the Unit

Not applicable.

Licensing/Regulatory Information

Not applicable.

Pre-Requisites

Not applicable.

Employability Skills Information

Not applicable.

Elements and Performance Criteria Pre-Content

Not applicable.

Elements and Performance Criteria

Elements and Performance Criteria
Element	Performance Criteria
1	Access and record collection information	1.1	Handle item in a manner which ensures its integrity in accordance with organisational access requirements
1.2	Source and interpret information appropriate to establish history and other relevant information about the cultural material
1.3	Accurately complete records to provide all fields of information required by the organisation to aid access and accountability
1.4	Respect legal constraints and cultural protocols regarding data protection and management
1.5	Process records to facilitate easy access and retrieval by other users
2	Maintain information records	2.1	Ensure that content of records reflects organisational information needs and policies and take action accordingly
2.2	Protect confidential information and adhere to copyright requirements in the storage of records
2.3	Store records safely and regularly retrieve and review for content and format as required
2.4	Modify, transfer or delete information in accordance with organisational policy

Required Skills and Knowledge

Not applicable.

Evidence Guide

The Evidence Guide describes the underpinning knowledge and skills that must be demonstrated to prove competence. It is essential for assessment and must be read in conjunction with the Performance Criteria, the Range Statement and the Assessment Guidelines of the relevant Training Package.

Critical aspects of evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

accurate completion of records using established procedures

knowledge of sources to access information on cultural material

ability to interpret and distill information for record keeping purposes

knowledge of common collection record keeping formats and protocols

Context of assessment and consistency of performance

The assessment context must provide for:

practical demonstration of skills using industry-current recording systems for a range of cultural material

presence of time constraints to reflect realistic workplace practice

Relationships to other units

It is highly recommended that this unit be assessed with or after an information technology unit such as:

BSBCMN205A - Use business technology

This unit also has linkages to a range of other general and museum-specific units, and combined assessment and/or training with those units may be appropriate.

Method of assessment

Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:

review of records completed by the candidate

oral or written questioning to assess knowledge of procedures, handling requirements or information sources

review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups [e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling].

Essential skills and knowledge

Assessment must include evidence of the following knowledge and skills:

information sources relevant to the collection

handling procedures and identification techniques for cultural material in the relevant work context

sources of curatorial and conservation advice in the relevant work context

typical policies and procedures for collection record keeping

the principles of access and accountability in collection record keeping

ethical and cultural issues that impact on collection record keeping, including those for Aboriginal or Torres Strait Islander material

copyright, moral rights and intellectual property issues and legislation that impact on collection record keeping

literacy skills sufficient to interpret reference sources and documentation relating to specific objects and the collection

numeracy skills sufficient to work with numerical record keeping systems

Specific resource requirements

Assessment of this unit requires access to:

relevant policies and procedures manuals

collection items to be recorded

Generic employability skills

The seven Key Competencies represent generic skills considered for effective work participation. The bracketed numbering against each of the Key Competencies indicates the performance level required in this unit.

Level (1) represents the competence to undertake tasks effectively

Level (2) represents the competence to manage tasks

Level (3) represents the competence to use concepts for evaluating and reshaping tasks.

How can communication of ideas and information be applied? - (1)

Completing accurate records

How can information be collected, analysed and organise - (2)

Researching information

How are activities planned and organised - (1)

Prioritising tasks

How can team work be applied - (2)

Discussing aspects of cultural material with colleagues

How can the use of mathematical ideas and techniques be applied - (1)

Using numerical features of information systems

How can problem solving skills be applied - (2)

Sourcing information on an object of unknown provenance

How can the use of technology be applied - (1)

Using the Internet for research

The Evidence Guide describes the underpinning knowledge and skills that must be demonstrated to prove competence. It is essential for assessment and must be read in conjunction with the Performance Criteria, the Range Statement and the Assessment Guidelines of the relevant Training Package.

Critical aspects of evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

accurate completion of records using established procedures

knowledge of sources to access information on cultural material

ability to interpret and distill information for record keeping purposes

knowledge of common collection record keeping formats and protocols

Context of assessment and consistency of performance

The assessment context must provide for:

practical demonstration of skills using industry-current recording systems for a range of cultural material

presence of time constraints to reflect realistic workplace practice

Relationships to other units

It is highly recommended that this unit be assessed with or after an information technology unit such as:

BSBCMN205A - Use business technology

This unit also has linkages to a range of other general and museum-specific units, and combined assessment and/or training with those units may be appropriate.

Method of assessment

Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:

review of records completed by the candidate

oral or written questioning to assess knowledge of procedures, handling requirements or information sources

review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups [e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling].

Essential skills and knowledge

Assessment must include evidence of the following knowledge and skills:

information sources relevant to the collection

handling procedures and identification techniques for cultural material in the relevant work context

sources of curatorial and conservation advice in the relevant work context

typical policies and procedures for collection record keeping

the principles of access and accountability in collection record keeping

ethical and cultural issues that impact on collection record keeping, including those for Aboriginal or Torres Strait Islander material

copyright, moral rights and intellectual property issues and legislation that impact on collection record keeping

literacy skills sufficient to interpret reference sources and documentation relating to specific objects and the collection

numeracy skills sufficient to work with numerical record keeping systems

Specific resource requirements

Assessment of this unit requires access to:

relevant policies and procedures manuals

collection items to be recorded

Generic employability skills

The seven Key Competencies represent generic skills considered for effective work participation. The bracketed numbering against each of the Key Competencies indicates the performance level required in this unit.

Level (1) represents the competence to undertake tasks effectively

Level (2) represents the competence to manage tasks

Level (3) represents the competence to use concepts for evaluating and reshaping tasks.

How can communication of ideas and information be applied? - (1)

Completing accurate records

How can information be collected, analysed and organise - (2)

Researching information

How are activities planned and organised - (1)

Prioritising tasks

How can team work be applied - (2)

Discussing aspects of cultural material with colleagues

How can the use of mathematical ideas and techniques be applied - (1)

Using numerical features of information systems

How can problem solving skills be applied - (2)

Sourcing information on an object of unknown provenance

How can the use of technology be applied - (1)

Using the Internet for research

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that will affect performance.

The following variables may be present with training and assessment depending on the work situation, needs of the trainee, accessibility of the item, and local industry and regional contexts. If bold italicised text is shown in Performance Criteria, details of the text are provided in the Range Statement.

A museum collection is defined very broadly and may relate to:

cultural heritage

history

art

science

plants and animals

other aspects of the natural environment

materials with a cultural/spiritual significance

living styles

ceremony, e.g. dance, music

any other heritage resource

Collection information may be required for:

numbering, location and movement control

indexing and retrieval

acquisition and disposal

loans

cataloguing

research

exhibitions

reproduction conditions

copyright issues

conservation specifications

assessing significance

condition monitoring

Sourcing of information may include use of:

texts and references

print or electronic media

Internet

libraries

local community members

internal sources

subject matter experts

Fields of information may include:

physical description

condition

history and provenances

significance (cultural, technical, scientific, historical or social)

source details (original location, donor, dealer, artist, maker, collector)

loan information

insurance details

exhibition/display history

conservation requirements

reproduction history

storage location

references relevant to the material

copyright holder

unique number

Legal constraints and cultural protocols may relate to:

copyright

moral rights

intellectual property

item-specific cultural protocols

social/spiritual issues

Formats for records may be:

documentary

photographic

film and video

sound recordings

computer based

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that will affect performance.

The following variables may be present with training and assessment depending on the work situation, needs of the trainee, accessibility of the item, and local industry and regional contexts. If bold italicised text is shown in Performance Criteria, details of the text are provided in the Range Statement.

A museum collection is defined very broadly and may relate to:

cultural heritage

history

art

science

plants and animals

other aspects of the natural environment

materials with a cultural/spiritual significance

living styles

ceremony, e.g. dance, music

any other heritage resource

Collection information may be required for:

numbering, location and movement control

indexing and retrieval

acquisition and disposal

loans

cataloguing

research

exhibitions

reproduction conditions

copyright issues

conservation specifications

assessing significance

condition monitoring

Sourcing of information may include use of:

texts and references

print or electronic media

Internet

libraries

local community members

internal sources

subject matter experts

Fields of information may include:

physical description

condition

history and provenances

significance (cultural, technical, scientific, historical or social)

source details (original location, donor, dealer, artist, maker, collector)

loan information

insurance details

exhibition/display history

conservation requirements

reproduction history

storage location

references relevant to the material

copyright holder

unique number

Legal constraints and cultural protocols may relate to:

copyright

moral rights

intellectual property

item-specific cultural protocols

social/spiritual issues

Formats for records may be:

documentary

photographic

film and video

sound recordings

computer based

Unit Sector(s)

Not applicable.