Modification History
Not applicable.
Unit Descriptor
This unit describes the skills and knowledge required to co-ordinate the infrastructure and facilities that must be present at an outdoor event. It focuses solely on the additional elements of outdoor event organisation and therefore builds on other event management units such as unit THTFME06A Manage event contractors.
This unit describes the skills and knowledge required to co-ordinate the infrastructure and facilities that must be present at an outdoor event. It focuses solely on the additional elements of outdoor event organisation and therefore builds on other event management units such as unit THTFME06A Manage event contractors
Application of the Unit
Not applicable.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
Not applicable.
Elements and Performance Criteria Pre-Content
Not applicable.
Elements and Performance Criteria
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Elements and Performance Criteria |
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Element |
Performance Criteria |
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1 |
Identify infrastructure requirements for outdoor events |
1.1 |
Liaise with local authorities at the commencement of the event management cycle to ensure statutory requirements are integrated into the planning process. |
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1.2 |
Identify and analyse the infrastructure and facility requirements for outdoor events, based on a detailed review of all aspects of the proposed event. |
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1.3 |
Develop an accurate summary of infrastructure requirements for each event component in consultation with key stakeholders. |
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1.4 |
Incorporate safety, security and risk management issues of particular relevance to outdoor events into all planning documentation and processes. |
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2 |
Organise infrastructure for outdoor events |
2.1 |
Identify and source appropriate contractors. |
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2.2 |
Provide accurate briefings to contractors in relation to infrastructure requirements ensuring all safety and legal requirements are covered. |
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2.3 |
Obtain complete and timely quotations for the provision of services. |
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2.4 |
Analyse quotations and select contractors in accordance with legal and licensing requirements and in consultation with key stakeholders. |
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2.5 |
Involve local authorities in the planning process by provision of relevant and timely information. |
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2.6 |
Take account of stakeholder views, including local residents, in the organisational process. |
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3 |
Monitor infrastructure |
3.1 |
Monitor the progress of staging elements through ongoing liaison with contractors. |
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3.2 |
Identify the need for adjustments and organise appropriate changes with confirmation in writing. |
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3.3 |
Evaluate work completed against event requirements prior to event commencement and take appropriate corrective action where necessary. |
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Required Skills and Knowledge
Not applicable.
Evidence Guide
Essential Knowledge and Skills to be Assessed
The following knowledge and skills must be assessed as part of this unit:
roles and responsibilities of organisations involved in staging of outdoor events including government agencies and other authorities
suppliers of services related to outdoor event infrastructure and sources of information on those suppliers
risk management and safety issues to be considered for key areas of event staging
Australian Standards that relate to typical event operations
knowledge of terminology and services in key areas related to outdoor event infrastructure including:
temporary water and power supply
portable/demountable toilets
temporary structures (e.g. marquees, demountables)
mobile catering outlets.
Linkages to Other Units
This unit must be assessed with or after the following units which describe skills and knowledge essential to this unit of competence:
THTFME06A Manage event contractors
This unit also has very strong linkages to other event management units and combined assessment and/or training is recommended with units such as:
THTFME04A Develop an event concept
THTFME05A Select event venues and sites
Critical Aspects of Assessment
Evidence of the following is critical:
ability to organise and monitor infrastructure for an outdoor event
knowledge of the issues that specifically impact on the organisation of outdoor events, including requirements of local authorities, Australian Standards and OH&S regulations.
Context of Assessment and Resource Implications
Assessment must ensure:
organisation and monitoring of the infrastructure requirements for an outdoor event where the candidate plays a key management role
access to venues or sites for staging of an outdoor event
access to all equipment required for the staging of an outdoor event
liaison with and involvement of suppliers and local authorities.
Assessment Methods
Assessment methods must be chosen to ensure that ability to organise and monitor the infrastructure for an outdoor event can be practically demonstrated. Methods must include assessment of knowledge as well as assessment of practical skills.
The following examples are appropriate for this unit:
evaluation of the infrastructure through attendance at an event managed by the candidate
review of documentation used to co-ordinate infrastructure prepared by the candidate
questioning of contractors to assess the organisational skills of the candidate
case studies to assess ability to determine infrastructure requirements for different events
questions to assess knowledge of infrastructure services and terminology
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.
Key Competencies in this Unit
Key Competencies are an integral part of all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform Level 2 = Administer and Manage Level 3 = Design and Evaluate
Key Competencies
Collecting , Organising and Analysing Information
For example:
Assessing the legal issues to be considered for an outdoor event (3)
Communicating Ideas and Information
For example:
Providing a briefing to the local council of the scope of an outdoor event (3)
Planning and Organising Activities
For example:
Co-ordinating the activities of multiple trades people prior to an event (3)
Working with Others and in Teams
For example:
Managing a progress meeting of event co-ordinators all working on different aspects of an outdoor event (3)
Using Mathematical Ideas and Techniques
For example:
Calculating the required size of a marquee to meet estimated audience numbers (1)
Solving Problems
For example:
Develop a solution to a situation where the proposed site plan or race route contravenes local council guidelines (3)
Using Technology
For example:
Using relevant software (1)
Essential Knowledge and Skills to be Assessed
The following knowledge and skills must be assessed as part of this unit:
roles and responsibilities of organisations involved in staging of outdoor events including government agencies and other authorities
suppliers of services related to outdoor event infrastructure and sources of information on those suppliers
risk management and safety issues to be considered for key areas of event staging
Australian Standards that relate to typical event operations
knowledge of terminology and services in key areas related to outdoor event infrastructure including:
temporary water and power supply
portable/demountable toilets
temporary structures (e.g. marquees, demountables)
mobile catering outlets.
Linkages to Other Units
This unit must be assessed with or after the following units which describe skills and knowledge essential to this unit of competence:
THTFME06A Manage event contractors
This unit also has very strong linkages to other event management units and combined assessment and/or training is recommended with units such as:
THTFME04A Develop an event concept
THTFME05A Select event venues and sites
Critical Aspects of Assessment
Evidence of the following is critical:
ability to organise and monitor infrastructure for an outdoor event
knowledge of the issues that specifically impact on the organisation of outdoor events, including requirements of local authorities, Australian Standards and OH&S regulations.
Context of Assessment and Resource Implications
Assessment must ensure:
organisation and monitoring of the infrastructure requirements for an outdoor event where the candidate plays a key management role
access to venues or sites for staging of an outdoor event
access to all equipment required for the staging of an outdoor event
liaison with and involvement of suppliers and local authorities.
Assessment Methods
Assessment methods must be chosen to ensure that ability to organise and monitor the infrastructure for an outdoor event can be practically demonstrated. Methods must include assessment of knowledge as well as assessment of practical skills.
The following examples are appropriate for this unit:
evaluation of the infrastructure through attendance at an event managed by the candidate
review of documentation used to co-ordinate infrastructure prepared by the candidate
questioning of contractors to assess the organisational skills of the candidate
case studies to assess ability to determine infrastructure requirements for different events
questions to assess knowledge of infrastructure services and terminology
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.
Key Competencies in this Unit
Key Competencies are an integral part of all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform Level 2 = Administer and Manage Level 3 = Design and Evaluate
Key Competencies
Collecting , Organising and Analysing Information
For example:
Assessing the legal issues to be considered for an outdoor event (3)
Communicating Ideas and Information
For example:
Providing a briefing to the local council of the scope of an outdoor event (3)
Planning and Organising Activities
For example:
Co-ordinating the activities of multiple trades people prior to an event (3)
Working with Others and in Teams
For example:
Managing a progress meeting of event co-ordinators all working on different aspects of an outdoor event (3)
Using Mathematical Ideas and Techniques
For example:
Calculating the required size of a marquee to meet estimated audience numbers (1)
Solving Problems
For example:
Develop a solution to a situation where the proposed site plan or race route contravenes local council guidelines (3)
Using Technology
For example:
Using relevant software (1)
Range Statement
This unit applies to any enterprise involved in the management of outdoor events. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Infrastructure requirements applicable to outdoor events may include :
power supply
water supply
heating or air-conditioning
public toilets
erection of temporary structures
scaffolding
emergency services
car and coach parking
transport systems
camping sites or other temporary accommodation
signage
media services and impacts
disabled access
waste management.
Local authorities may include :
local government
State government
police
ambulance
fire services.
Licensing requirements may relate to :
builders and building work
electricians and electrical work
plumbers
gas fitters
handling of hazardous materials
forklift operations
special effects.
This unit applies to any enterprise involved in the management of outdoor events. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Infrastructure requirements applicable to outdoor events may include :
power supply
water supply
heating or air-conditioning
public toilets
erection of temporary structures
scaffolding
emergency services
car and coach parking
transport systems
camping sites or other temporary accommodation
signage
media services and impacts
disabled access
waste management.
Local authorities may include :
local government
State government
police
ambulance
fire services.
Licensing requirements may relate to :
builders and building work
electricians and electrical work
plumbers
gas fitters
handling of hazardous materials
forklift operations
special effects.
Unit Sector(s)
Not applicable.
