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Unit of competency details

SITXMGT004 - Monitor work operations (Release 1)

Summary

Usage recommendation:
Current
Mapping:
MappingNotesDate
Supersedes and is equivalent to SITXMGT001 - Monitor work operationsMinor changes to PE, KE and AC. 09/Jun/2022

Release Status:
Current
Releases:
ReleaseRelease date
1 1 (this release) 10/Jun/2022

Companion volumes:
Unit of competency Assessment requirements

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Training packages that include this unit

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Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 080301 Business Management  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 080301 Business Management  10/Jun/2022 
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Unit of competency

Modification History

Not applicable.

Application

This unit describes the performance outcomes, skills and knowledge required to oversee and monitor the quality of day-to-day work. It requires the ability to communicate effectively with team members, plan and organise operational functions, and solve problems.

The unit applies to all industry sectors, and to individuals operating at a team leading, supervisory or frontline management level.

The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian/New Zealand standards and industry codes of practice.

No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.

Pre-requisite Unit

Nil

Competency Field

Management and Leadership

Unit Sector

Cross-Sector

Elements and Performance Criteria

ELEMENTS 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Monitor and improve workplace operations.

1.1. Monitor efficiency and service levels through close contact with day-to-day operations.

1.2. Ensure workplace operations support overall organisational goals and quality assurance initiatives.

1.3. Identify quality problems and issues and make appropriate adjustments to procedures and systems, with relevant approvals.

1.4. Proactively consult with colleagues about ways to improve efficiency and service levels, including potential for new technologies and other innovations.

1.5. Provide feedback to colleagues and management to inform future planning.

1.6. Identify and take opportunities to evaluate current and emerging industry trends and practices for relevance to own work situation.

1.7. Assess and respond to opportunities to improve sustainability of day-to-day operations.

2. Plan and organise workflow.

2.1. Assess current workloads, and schedule work to maximise efficiency and customer service quality within budget constraints.

2.2. Delegate work according to principles of delegation.

2.3. Assess workflow and progress against agreed objectives and timelines.

2.4. Assist colleagues in prioritising workload through supportive feedback and coaching.

2.5. Provide timely input to appropriate management regarding staffing needs.

3. Monitor and support team members.

3.1. Monitor team and individual performance against agreed goals and objectives.

3.2. Proactively share information, knowledge and experiences with team members.

3.3. Challenge and test ideas within the team in a positive and collaborative way.

3.4. Provide feedback, coaching and support to team members.

3.5. Complete and submit organisational records as required.

4. Solve problems and make decisions.

4.1. Identify and analyse workplace problems from an operational and customer service perspective.

4.2. Initiate short-term actions to resolve immediate problems where appropriate.

4.3. Analyse problems for long-term impact, and assess and action potential solutions in consultation with relevant colleagues.

4.4. Encourage individuals who raise problems to participate in solving the problems.

4.5. Take follow-up action to monitor effectiveness of solutions.

Foundation Skills

Foundation skills essential to performance in this unit, but not explicit in the performance criteria are listed here, along with a brief context statement.

SKILLS 

DESCRIPTION 

Reading skills to:
  • interpret varied and wide-ranging information of an operational nature.

Numeracy skills to:
  • develop schedules and timelines for team activities.

Problem-solving skills to:
  • evaluate internal and external business information
  • anticipate and respond to unpredictable operational problems and situations at a frontline management level.

Planning and organising skills to:
  • coordinate multiple and potentially competing operational priorities.

Unit Mapping Information

Supersedes and is equivalent to SITXMGT001 Monitor work operations.

Links

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=68c40a93-e51d-4e0f-bc06-899dff092694

 

Assessment requirements

Modification History

Not applicable.

Performance Evidence

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

  • plan and organise workflow for a team operation or activity that takes into account at least six of the following contingencies:
  • delays and time difficulties
  • difficult customer service situations
  • equipment breakdown or technical failure
  • financial resources
  • staffing levels and skill profiles
  • rostering requirements
  • staff performance
  • procedural requirements
  • product development and marketing
  • monitor and respond to team-based operational and service issues during the above operation or activity
  • complete each of the following organisational records for the above operation or activity:
  • performance reports
  • staff records.

Knowledge Evidence

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

  • work organisation and planning methods appropriate to the industry sector
  • leadership and management roles and responsibilities in the relevant industry sector
  • operational functions in the relevant industry sector
  • procedures and systems to support work operations:
  • administration
  • health and safety
  • human resources
  • service standards
  • technology
  • work practices
  • concepts of quality assurance and how it is managed and implemented in the workplace
  • sustainability considerations for frontline operational management:
  • relationship between operational efficiency and financial sustainability
  • ways of minimising waste in the relevant work context
  • social responsibilities of the operation
  • time management principles and their application to leaders and managers for planning own work and the work of others
  • principles of effective delegation and delegation techniques in a frontline management context:
  • clear communication of what is required
  • gaining commitment
  • no undue interference
  • regular reporting
  • selecting the right person
  • problem-solving and decision making processes and techniques and their application to typical workplace issues
  • industrial or legislative issues that affect short-term work organisation appropriate to the industry sector:
  • relationship of relevant industrial awards to hours and conditions of work
  • ensuring systems and procedures meet work health and safety requirements.

Assessment Conditions

Skills must be demonstrated in an operational business environment. This can be:

  • an industry workplace; or
  • a simulated industry environment set up for the purposes of assessment.

Assessment must ensure access to:

  • organisational documents and templates
  • a team with whom the individual can interact. This can be:
  • teams in an industry workplace who are assisted by the individual during the assessment process; or
  • individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors

Links

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=68c40a93-e51d-4e0f-bc06-899dff092694

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