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Unit of competency details

SITXINV401 - Control stock (Release 1)

Summary

Usage recommendation:
Superseded
Mapping:
MappingNotesDate
Supersedes SITXINV002A - Control and order stockTitle simplified. Re-worked Elements, Performance Criteria, Required Skills and Knowledge to more fully articulate content. Technology skills and knowledge added. Prerequisites removed. 17/Jan/2013
Is superseded by and equivalent to SITXINV004 - Control stock• Equivalent • Unit updated to meet the Standards for Training Packages. 02/Mar/2016

Release Status:
Current
Releases:
ReleaseRelease date
1 1 (this release) 18/Jan/2013

Qualifications that include this unit

CodeSort Table listing Qualifications that include this unit by the Code columnTitleSort Table listing Qualifications that include this unit by the Title columnRelease
SIT50312 - Diploma of HospitalityDiploma of Hospitality1-3 
SIT40412 - Certificate IV in Commercial CookeryCertificate IV in Commercial Cookery1-2 
SIT40613 - Certificate IV in Catering OperationsCertificate IV in Catering Operations
SIT60313 - Advanced Diploma of HospitalityAdvanced Diploma of Hospitality
SIT40812 - Certificate IV in Holiday Parks and ResortsCertificate IV in Holiday Parks and Resorts1-3 
SIT40713 - Certificate IV in PatisserieCertificate IV in Patisserie
SIT40413 - Certificate IV in Commercial CookeryCertificate IV in Commercial Cookery
SIT50412 - Diploma of Holiday Parks and ResortsDiploma of Holiday Parks and Resorts1-3 
SIT40312 - Certificate IV in HospitalityCertificate IV in Hospitality1-3 
MAR30415 - Certificate III in Maritime Operations (Marine Cookery)Certificate III in Maritime Operations (Marine Cookery)
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Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 089901 Purchasing, Warehousing And Distribution  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 089901 Purchasing, Warehousing And Distribution  07/Aug/2013 
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Modification History

The version details of this endorsed unit of competency set are in the table below. The latest information is at the top.

Version 

Comment 

1.0

N

Replaces but is not equivalent to SITXINV002A Control and order stock.

Title simplified. Re-worked Elements, Performance Criteria, Required Skills and Knowledge to more fully articulate content. Technology skills and knowledge added. Prerequisites removed.

Unit Descriptor

This unit describes the performance outcomes, skills and knowledge required to process stock orders, maintain stock levels, minimise stock losses, manage stocktakes and maintain all documents that relate to the administration of any type of stock.

Application of the Unit

This unit applies to the tourism, travel, hospitality and event industry sectors.

The unit is relevant to organisations where stock control is an integral and essential part of business operations, and where there are complex ordering and control issues to be considered. The unit is not appropriate for situations where stock management is very simple, such as controlling stationery supplies in a small office.

It applies to stock control personnel who operate independently, have responsibility for others and make a range of decisions on the overall administration of stock.

Licensing/Regulatory Information

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Pre-Requisites

Not applicable.

Employability Skills Information

This unit contains employability skills.

Elements and Performance Criteria Pre-Content

Not applicable.

Elements and Performance Criteria

Elements describe the essential outcomes of a unit of competency.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide.

1. Maintain stock levels and records.

1.1 Use stock control systems  and equipment to administer all stock control and ordering processes.

1.2 Monitor and maintain stock  levels to meet organisational requirements.

1.3 Monitor stock security and adjust procedures as required.

1.4 Inform colleagues of their individual stock ordering responsibilities.

1.5 Maintain records of stock levels and create reports according to organisational procedures.

1.6 Monitor stock performance, and identify and report fast or slow selling items.

1.7 Monitor and adjust stock reorder cycles.

2. Process stock orders.

2.1 Process orders  for stock according to organisational procedures.

2.2 Maintain stock levels and record current accurate details.

2.3 Check and record incoming stock against purchase and supply agreements.

3. Minimise stock losses.

3.1 Regularly check the storage of stock and ensure its protection .

3.2 Identify, record and report stock losses .

3.3 Identify avoidable losses and establish reasons for them.

3.4 Recommend solutions and implement procedures to prevent future losses.

4. Follow up orders.

4.1 Monitor the delivery of stock to ensure agreed deadlines are met.

4.2 Liaise with suppliers to ensure continuity of supply.

4.3 Resolve routine supply problems or refer to appropriate person for action.

4.4 Distribute stock within the organisation according to required allocations.

5. Organise and administer stocktakes.

5.1 Organise stocktakes at appropriate intervals.

5.2 Allocate stocktaking responsibilities to staff and supervise the operation of the stocktake.

5.3 Produce accurate stocktake reports within designated timelines.

Required Skills and Knowledge

This section describes the skills and knowledge required for this unit.

Required skills 

  • communication skills to:
  • liaise with suppliers about deliveries and discrepancies
  • discuss reasons for stock losses with staff
  • provide clear directions to staff about their stocktaking responsibilities
  • critical thinking skills to analyse stock performance, and identify fast or slow-selling items
  • literacy skills to:
  • read and interpret supplier purchasing agreements, purchase orders, records of incoming stock and organisational procedures
  • write detailed reports on stock levels, performance, losses and stocktakes
  • numeracy skills to calculate supplier costs and complex order costs, reconcile incoming stock and invoices against purchase orders, calculate complex details of stock on hand and stock losses and produce complex numerically based reports
  • planning and organising skills to efficiently order and maintain stock so that stock levels meet organisational requirements
  • problem-solving skills to identify reasons for stock losses, recommend solutions and implement procedures to prevent future losses
  • teamwork skills to direct staff on ordering responsibilities and supervise staff participation in stocktakes
  • technology skills to use:
  • a computer and keyboard
  • the system capabilities and functions of a stock control system
  • electronic equipment used for stock control.

Required  knowledge 

  • principles of stock control, including:
  • rotation and replenishment
  • product life cycle and maximising the use of all stock
  • checking for slow moving items
  • segregation of non-food items from food items that have potential to cross-contaminate
  • for the specific industry sector:
  • different types of computer stock control systems used, their functions and features
  • electronic equipment used for stock control; their functions and features
  • stock security systems
  • types of storage and their suitability for different kinds of stock
  • methods to monitor and maintain stock  levels
  • for the specific organisation:
  • relevant stock, including product life and storage requirements for specific goods
  • departmental or individual stock ordering responsibilities
  • full content of stock control and security procedures
  • sources of information on negotiated cost of supply, contractual arrangements and preferred supplier arrangements
  • full content of stock ordering procedures and documents
  • stock reorder cycles
  • stock level reports
  • stock performance reports
  • stock loss reports
  • full content of stocktake procedures, documents and reports
  • reasons for stock loss and damage and methods to control these.

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment 

Critical aspects for assessment and evidence required to demonstrate competency in this unit 

Evidence of the ability to:

  • order, control and administer continuous and efficient supply of a diverse range of stock
  • monitor and maintain stock levels over a stock life-cycle period which includes a stocktake
  • produce and distribute multiple and diverse stock control reports
  • complete stocktakes
  • integrate, into daily work activities, knowledge of stock control procedures
  • complete stock order and reporting activities within commercial time constraints.

Context of and specific resources for assessment 

Assessment must ensure use of:

  • a real or simulated tourism, hospitality or event industry stock control environment where stock levels are monitored and maintained
  • computers, printers and stock control software systems currently used by the tourism, hospitality or event industry
  • electronic equipment used for stock control
  • a diverse and comprehensive range of tourism, hospitality or event industry stock items that are monitored and maintained
  • current commercial stock control procedures and documentation for the ordering, monitoring and maintenance of stock.

Method of assessment 

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

  • direct observation, using role plays, of the individual:
  • resolving stock delivery issues with suppliers
  • supervising the operation of a stocktake
  • projects and activities that allow assessment of the individual’s ability to:
  • process stock orders
  • monitor and maintain stock levels over a stock life-cycle period which includes a stocktake
  • review of reports prepared by the individual:
  • stock level
  • stock performance
  • stock loss
  • use of problem-solving activities so the individual can suggest methods for minimising stock losses
  • written or oral questioning to assess knowledge of the principles of stock control, procedures for stock management and stocktakes
  • review of portfolios of evidence and third-party workplace reports of on-the-job performance by the individual.

Guidance information for assessment 

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, workplace and job role, for example:

  • BSBWRT401A Write complex documents
  • SITXMGT401 Monitor work operations
  • SITXWHS401 Implement and monitor work health and safety practices.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Stock control systems  may involve:

  • bin cards
  • imprest
  • integrated point-of-sale systems
  • ledgers
  • stock control procedures, template documents and reports for:
  • ordering
  • levels
  • loss
  • performance
  • monitoring of quality
  • receipt
  • reorder cycles
  • rotation
  • security
  • stocktakes
  • valuation
  • wastage
  • storage requirements for different kinds of stock
  • use of :
  • electronic stock control equipment
  • stock control software systems.

Stock  may include:

  • alcohol
  • cleaning agents and chemicals
  • customer travel products:
  • luggage labels
  • travel bags
  • travel wallets
  • tickets
  • vouchers
  • event supplies
  • food:
  • dairy products
  • dry goods
  • frozen goods
  • fruit
  • meat
  • poultry
  • seafood
  • vegetables
  • fuel:
  • aircraft
  • coaches
  • hire cars
  • vessels
  • general stores
  • housekeeping supplies
  • linen
  • merchandise
  • non-alcoholic beverages:
  • mixers
  • juice
  • soft drink
  • tea coffee
  • uniforms.

Process orders  may involve:

  • any method of ordering:
  • electronic
  • email
  • on-line
  • telephone
  • face-to-face
  • placing an order for future delivery
  • purchasing goods face-to-face and taking immediate delivery.

Protection  may involve:

  • avoiding cross contamination
  • correct application of humidity and temperature controls
  • correct ventilation
  • securing stock
  • storing stock in correct location and conditions to avoid damage
  • treating pest and vermin infestations.

Stock losses  may involve:

  • inappropriate storage conditions
  • lack of rotation leading to product deterioration
  • overstocking
  • pests or vermin
  • theft.

Unit Sector(s)

Cross-Sector

Competency Field

Inventory