Modification History
The release details of this endorsed unit of competency set are in the table below. The latest information is at the top.
Release |
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New unit. |
Unit Descriptor
This unit describes the performance outcomes, skills and knowledge required to organise an event in a sport, fitness and recreation environment. It involves planning, set-up and delivery of an event, supervising the event team and monitoring and evaluating the event or competition outcomes. Event team members may be paid employees or volunteers.
Application of the Unit
While the unit is broad in scope to cover the diversity of sport, fitness and recreation event types it requires the ability to apply specific knowledge of event organisation and coordination requirements at a single site or venue for a participation event such as a regional sports carnival, club fundraiser, facility open day or fun run.
This unit requires the event coordinator to consistently and responsibly apply organisational policy and procedures and state, territory and local statutory requirements in regard to planning and delivery of events. Event coordinators would have responsibility for allocation of resources within a defined budget, determining the event specific systems and procedures within the framework of the event managing organisation or sport controlling body and a dedicated event team to assist with the implementation.
Licensing/Regulatory Information
No licensing, regulatory or certification requirements apply to this unit at the time of endorsement.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
1. Confirm event scope |
1.1 Clarify and confirm the purpose, objectives, budget and timeline of the event with organisation management. 1.2 Determine event resource requirements according to organisational policy and procedures, industry codes of practice and legislative requirements. 1.3 Finalise event components, program or competition format consistent with the requirements of the sport or relevant body. 1.4 Determine participation targets, selection and entry criteria consistent with any state or national body requirements. 1.5 Arrange event time and venue in the context of other scheduled and competing events or activities. 1.6 Identify potential event team members. |
2. Plan the event. |
2.1 Prepare a budget in line with allocated funds. 2.2 Establish an event team and clarify roles and responsibilities of team members. 2.3 Identify and seek required approvals to meet regulatory requirements. 2.4 Develop systems and procedures to meet the requirements of the event in consultation with the event team. 2.5 Design event activities to minimise waste and use energy, water and other resources efficiently. 2.6 Where required prepare a competition draw and distribute to all coaches, officials, competitors, media and organising body. 2.7 Identify event specific risks and prepare a risk management strategy. 2.8 Develop contingency and critical incident procedures . 2.9 Develop an event coordination plan with documented tasks, responsibilities and timelines. 2.10 Organise promotional materials for the event to generate interest and publicity. |
3. Coordinate implementation of the event. |
3.1 Obtain involvement of planned participants, and ensure they are provided with any information required. 3.2 Organise and provide accurate event briefings to all associated staff and volunteers including clarification of roles and responsibilities. 3.3 Ensure health, safety and security procedures are integrated into all event procedures. 3.4 Oversee event set-up according to prearranged operational requirements. 3.5 Identify any discrepancies and deficiencies and take remedial action to address issues. 3.6 Monitor event operation through observation and communication with event team members. 3.7 Implement contingency plans if required. 3.8 Ensure event break down is completed according to agreements with any contractors and event team. 3.9 Process competition results, communicate outcomes to participants and submit results to the relevant body where required. |
4. Evaluate the event. |
4.1 Determine event evaluation criteria for each objective prior to event in consultation with organisation management. 4.2 Use a variety of evaluation methods to obtain feedback. 4.3 Conduct an event debrief with event team. 4.4 Analyse the delivery of the event against the evaluation criteria to determine the level of success. 4.5 Prepare a report on event outcomes and recommendations for future similar events for organisation management. |
Required Skills and Knowledge
This section describes the skills and knowledge required for this unit. |
Required skills |
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Required knowledge |
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Evidence Guide
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Overview of assessment |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
Evidence of the ability to:
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Context of and specific resources for assessment |
Assessment must ensure access to:
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Method of assessment |
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
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Guidance information for assessment |
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
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Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the individual, accessibility of the item, and local industry and regional contexts) may also be included. |
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Resource requirements may include: |
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Competition format may include: |
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Roles and responsibilities may relate to: |
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Systems and procedures may include: |
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Contingency and critical incident procedures may include: |
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Event briefings may include: |
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Prearranged operational requirements may relate to: |
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Evaluation criteria may include: |
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Evaluation methods may include: |
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Unit Sector(s)
Cross-Sector
Competency Field
Working in Industry