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Unit of competency details

SISXFAC506A - Manage stock supply and purchase (Release 1)

Summary

Usage recommendation:
Superseded
Mapping:
MappingNotesDate
Is superseded by and equivalent to SISXFAC005 - Manage stock supply and purchaseUpdated to meet Standards for Training Packages. 02/Sep/2015
Supersedes and is equivalent to SRXFAC006B - Manage and control stock supply and purchaseE Updated and equivalent to SRXFAC006B Manage and control stock supply and purchase 06/Jun/2011

Releases:
ReleaseRelease date
(View details for release 3) 06/Mar/2013
(View details for release 2) 28/Nov/2011
1 (this release) 07/Jun/2011

Replaced release

You are currently viewing the components related to release 1.
The current release is release 3View release 3 details.

Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 089901 Purchasing, Warehousing And Distribution  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 089901 Purchasing, Warehousing And Distribution  18/Nov/2011 
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Modification History

Not Applicable

Unit Descriptor

Unit descriptor 

This unit describes the performance outcomes, skills and knowledge required to establish and monitor stock control and stock-purchasing systems within a multi-use facility.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Application of the Unit

Application of the unit 

This unit applies to those with leadership roles in the sport, recreation or fitness industry. Personnel would be responsible for managing the implementation of a broad range of facility requirements and have a high degree of autonomy. This may include those working as facility managers in locations such as fitness centres, outdoor sporting grounds or complexes, aquatic centres or community recreation.

Licensing/Regulatory Information

Refer to Unit Descriptor

Pre-Requisites

Prerequisite units 

Employability Skills Information

Employability skills 

This unit contains employability skills.

Elements and Performance Criteria Pre-Content

Elements describe the essential outcomes of a unit of competency.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide.

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

1. Assess stock requirements.

1.1. Establish order quantities based on internal information and supplier advice according to organisational policies and procedures .

1.2. Identify and cater for situations  creating extra demand, according to supplier advice and organisational policies and procedures.

1.3. Monitor current use of stock  for wastage according to organisational policies and procedures.

1.4. Establish and implement an order and supply process to meet stock requirements.

2. Develop supply arrangements.

2.1. Source potential suppliers according to organisational policies and procedures.

2.2. Develop purchase specifications and obtain quotes from different suppliers as required.

2.3. Assess suppliers against specifications, select best options and inform appropriate personnel.

2.4. Obtain and verify required information  and make purchases within budget allocations.

2.5. Monitor performance of suppliers and amend sources of supply as required.

3. Establish and implement stock-control systems.

3.1. Develop and document stock -control systems  and communicate to appropriate personnel within organisation.

3.2. Develop processes to monitor quality during supply and delivery according to organisational policies and procedures.

3.3. Investigate the use of items showing high wastage or loss and ways to minimise wastage according to organisational policies and procedures.

3.4. Monitor and adjust stock-control systems and order patterns, according to established patterns of demand and organisational policies and procedures.

3.5. Evaluate the quality of stock based on feedback from colleagues and clients.

3.6. Train staff to minimise stock wastage according to organisational policies and procedures.

4. Manage stock reconciliation.

4.1. Plan stock reconciliation process according to organisational policies and procedures.

4.2. Monitor stock reconciliation procedures in consultation with an auditor as required.

4.3. Complete and maintain stock reconciliation records according to relevant legislation  and organisational policies and procedures.

Required Skills and Knowledge

REQUIRED SKILLS AND KNOWLEDGE 

This section describes the skills and knowledge required for this unit.

Required skills 

  • planning and organising skills to:
  • establish and adjust stock requirements
  • develop, implement and monitor an order and supply process to meet organisational needs
  • problem-solving skills to:
  • develop and adjust stock-control systems to meet fluctuating demands
  • minimise wastage of stock
  • communication skills to:
  • convey information about stock-control systems and processes to appropriate staff
  • seek feedback regarding the quality of stock and performance of suppliers
  • numeracy skills to:
  • interpret and compare supplier quotes
  • work within organisational budgetary restraints to purchase and control stock supply
  • literacy skills to:
  • document stock-control processes
  • develop stock specifications
  • monitor and maintain records of stocktakes and audits.

Required knowledge 

  • legislation to enable the safe management of maintenance operations and the reporting of unsafe facilities or equipment
  • organisational policies and procedures to enable:
  • purchase and management of stock to be supported by procedures
  • outcomes to be reported
  • suppliers for specific products and services
  • purchase specifications to enable the purchase of quality stock
  • projected future needs to ensure changing trends and demands are catered for in planning and development
  • environmental standards and requirements to enable the application of waste minimisation methods
  • patterns of demand to enable the development of effective order and supply processes
  • data, such as yield tests and stocktaking figures, to calculate standard methods and measures to enable the development of accurate stock-control systems
  • methods to accurately assess current and future organisational and client needs to adapt order and supply processes
  • methods of yield testing
  • stock valuation methods to enable stock control and purchase measures to meet organisational financial objectives.

Evidence Guide

EVIDENCE GUIDE 

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment 

Critical aspects for assessment and evidence required to demonstrate competency in this unit 

Evidence of the following is essential:

  • works within organisational systems to develop, implement and document purchasing and stock-control systems, based on assessment of organisational stock requirements
  • monitors use of stock to identify patterns of demand, responds to changes in demand to adjust stock supply, identifies wastage and ways to minimise it, and documents stocktaking processes and outcomes within required timeframes
  • selects reputable suppliers based on product specifications, monitors quality and performance, and takes appropriate action as required
  • applies contingency-management techniques to deal with a range of order and supply issues that may affect the timely supply of required stock.

Context of and specific resources for assessment 

Assessment must ensure management and control of stock and stock-purchasing systems within a sport and recreation facility or context.

Assessment must also ensure access to:

  • a work environment within a facility requiring stock supply and purchase
  • a real or simulated budget for purchase of stock
  • staff to implement the order and supply process
  • data on patterns of stock usage.

Method of assessment 

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

  • observation of implementing and monitoring stock-control systems
  • oral and or written questioning to assess knowledge of purchase specifications
  • portfolio of records documenting stock reconciliation outcomes
  • third-party reports from a supervisor detailing work performance.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

  • SISXRES403A Use resources efficiently.

Guidance information for assessment 

Range Statement

RANGE STATEMENT 

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Organisational policies and procedures  may include:

  • stock acquisition
  • selection of suppliers
  • stock control
  • security
  • stock reconciliation and audit
  • record-keeping
  • expenditure
  • purchase specifications.

Situations  may include:

  • peak times
  • new staff
  • advertising
  • special events.

Stock  may include:

  • food and beverages
  • office supplies and stationery
  • equipment
  • cleaning agents and chemicals
  • maintenance supplies
  • general stores.

Required information  may include:

  • specifications
  • quantity
  • frequency
  • supplier's quality assurance procedures.

Stock -control systems  may include:

  • integrated point of sale systems
  • imprest
  • ledgers
  • bin cards
  • stocktaking systems
  • stock-valuation systems
  • stock-reporting systems.

Relevant legislation  may include:

  • Australian Taxation Office regulations
  • consumer protection.

Unit Sector(s)

Unit sector 

Cross-Sector

Co-requisite units

Co-requisite units 

Competency field

Competency field