Modification History
Not Applicable
Unit Descriptor
Unit descriptor |
This unit of competency involves establishing, implementing and monitoring effective administrative procedures in district offices. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication. |
Application of the Unit
Application of the unit |
Licensing/Regulatory Information
Refer to Unit Descriptor
Pre-Requisites
Prerequisite units |
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Employability Skills Information
Employability skills |
This unit contains employability skills. |
Elements and Performance Criteria Pre-Content
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1. Establish, implement and monitor procedures for administrative tasks |
1.1. Administrative tasks to be undertaken are identified, delegated to staff and written into job specifications. 1.2. Resources, both physical and human, required to maintain administrative functions at required level are identified, costed and budgetary approval sought if purchase is required. 1.3. Physical resources are obtained, installed and staff trained in use, if necessary. 1.4. Procedures for administrative tasks are established, documented and monitored on a regular basis. 1.5. Requests for information are handled in a timely manner. 1.6. Effectiveness of administrative procedures is assessed and action taken where administrative tasks are not up to standard. |
2. Schedule maintenance and service |
2.1. Service requirements for administrative equipment, outboard motors and vehicles are determined from manufacturer service guidelines. 2.2. Log books are monitored for usage patterns. 2.3. Procedures are established, documented and monitored for determining special service or repair requirements. 2.4. Scheduling for maintenance and service is planned in advance to minimise consequences of down time. 2.5. Servicing agent is booked and staff kept informed of schedule. 2.6. Standard of servicing and associated costs are monitored and service agent given feedback. |
3. Operate office within budgetary constraints |
3.1. Budgets are negotiated with senior personnel based on past income and expenditure data and projected cost of planned activity within the budgetary period. 3.2. Income and expenditure are monitored and reconciled against the original budget. 3.3. Variances against the original budget are identified and adjustments made, where necessary. 3.4. Financial reports are provided to senior personnel. |
Required Skills and Knowledge
REQUIRED SKILLS AND KNOWLEDGE |
This section describes the skills and knowledge required for this unit. |
Required skills |
Literacy skills used for :
Numeracy skills used for :
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Required knowledge |
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Evidence Guide
EVIDENCE GUIDE |
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The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Overview of assessment |
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Critical aspects for assessment evidence required to demonstrate competence in this unit |
Assessment must confirm the ability to:
Assessment must confirm knowledge of:
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Context of and specific resources for assessment |
Assessment is to be conducted at the workplace or in a simulated work environment. Resources may include:
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Method of assessment |
The following assessment methods are suggested:
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Guidance information for assessment |
This unit may be assessed holistically with other units within a qualification. |
Range Statement
RANGE STATEMENT |
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The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. |
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Administrative tasks may include: |
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Physical resources may include: |
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Requests for information may come from: |
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Action taken may include: |
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Unit Sector(s)
Unit sector |
Fisheries compliance |
Co-requisite units
Co-requisite units |
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Competency field
Competency field |