Modification History
Release |
TP Version |
Comments |
3 |
PSP12V1 |
Layout adjusted. No changes to content. |
2 |
PSP04V4.2. |
Layout adjusted. No changes to content. |
1 |
PSP04V4.1 |
Primary release. |
Unit Descriptor
This unit covers the ability to select preferred providers as a result of a formal request for offer process. It includes evaluating offers, selecting preferred providers, obtaining approvals, developing and formalising contractual arrangements, and debriefing the market and other stakeholders.
In practice, selecting providers overlaps with other generalist and specialist public sector and local government work activities, such as upholding and supporting the values and principles of public service, identifying and treating risks, exercising delegations, applying government processes, encouraging compliance with legislation in the public sector or local government, planning procurement, developing and distributing requests for offers and managing contracts.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Application of the Unit
The unit applies to those who undertake the selection of providers, including those who specialise in procurement.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1. Select preferred providers |
1.1. Evaluation panel is formed and coordinated. 1.2. Offers are evaluated according to evaluation plan and organisational probity requirements which relate to managing conflicts of interest and adherence to public sector standards. 1.3. Specialist expertise is obtained where necessary to assist with evaluation of offers. 1.4. Clarification and negotiation of matters contained in offers are undertaken with bidders according to organisational guidelines and public sector standards. 1.5. Preferred providers are selected and recommendations for allocation of business are developed, justified and documented against selection criteria according to policy, procedures and governance requirements. 1.6. Approvals are obtained for the recommended offers. 1.7. Successful providers are notified in line with organisational protocols. |
2. Develop and formalise contractual arrangements |
2.1. Approvals are obtained to enter negotiations, when required, and negotiation of the final wording of contract is conducted according to organisational policy and procedures and defined probity frameworks as set out in the evaluation plan. 2.2. Approvals to enter into contracts are obtained according to policy and procedures. 2.3. Commitments are not made and contractors do not commence until contracts are signed. 2.4. Contracts are structured to capture and address identified risks, protect both parties, provide the basis for due performance, and outline expected standards of behaviour. 2.5. Contracts are entered into that are valid and legally binding to the parties. |
3. Debrief market and other stakeholders |
3.1. Advice on the contractual arrangements is provided to internal stakeholders according to organisational policy and procedures. 3.2. Unsuccessful bidders are informed and debriefed upon request with constructive feedback on their proposals. 3.3. Details of successful providers are made public according to probity requirements, organisational protocols and public sector standards. |
Required Skills and Knowledge
This section describes the skills and knowledge required for this unit. |
Required skills |
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Required knowledge |
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Evidence Guide
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Overview of assessment |
Competency must be demonstrated in the ability to select providers and develop contracts consistently in accordance with legislative and organisational requirements. |
Critical aspects for assessment and evidence required to demonstrate competency in this unit |
Assessment must confirm the ability to:
Consistency in performance Competency should be demonstrated by providing evidence of undertaking a range of relevant work tasks in an actual or simulated procurement environment on at least two separate occasions |
Context of and specific resources for assessment |
The unit of competency is to be assessed in the workplace or a simulated workplace environment. Access may be required to:
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Method of assessment |
The following assessment methods are suggested:
In all cases, practical assessment should be supported by questions to assess underpinning knowledge and those aspects of competency which are difficult to assess directly. Questioning techniques should suit the language and literacy levels of the candidate. |
Guidance information for assessment |
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments. Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
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Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. |
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Offers may include: |
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Evaluation : |
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Probity requirements : |
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Allocation of business may include: |
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Contracts may include: |
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Unit Sector(s)
Not applicable.
Competency field
Procurement and Contract Management.