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Unit of competency details

PSPPCM007 - Manage contracts (Release 1)

Summary

Usage recommendation:
Current
Mapping:
MappingNotesDate
Supersedes and is equivalent to PSPPROC414A - Manage contractsUnit code updated. Content and formatting updated to comply with the new standards. All PC transitioned from passive to active voice. Assessment Requirements created drawing upon specified assessment information from superseded unit. 06/Mar/2016

Release Status:
Current
Releases:
ReleaseRelease date
1 1 (this release) 07/Mar/2016


Training packages that include this unit

Qualifications that include this unit

CodeSort Table listing Qualifications that include this unit by the Code columnTitleSort Table listing Qualifications that include this unit by the Title columnRelease
TLI50319 - Diploma of Deployment LogisticsDiploma of Deployment Logistics
BSB40120 - Certificate IV in BusinessCertificate IV in Business
TLI41515 - Certificate IV in Materiel LogisticsCertificate IV in Materiel Logistics
LGA50120 - Diploma of Local GovernmentDiploma of Local Government
TLI50515 - Diploma of Deployment LogisticsDiploma of Deployment Logistics
DEF40917 - Certificate IV in Performance Based ContractingCertificate IV in Performance Based Contracting
TLI50419 - Diploma of Materiel LogisticsDiploma of Materiel Logistics
TLI50215 - Diploma of Materiel LogisticsDiploma of Materiel Logistics
PSP40616 - Certificate IV in Procurement and ContractingCertificate IV in Procurement and Contracting
BSB41618 - Certificate IV in Business (Procurement)Certificate IV in Business (Procurement)1-2 
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Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 080315 Project Management  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 080315 Project Management  09/Aug/2016 
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Unit Of competency

Modification History

Release

Comments

1

This unit was released in PSP Public Sector Training Package release 1.0 and meets the Standards for Training Packages.

This unit supersedes and is equivalent to PSPPROC414A Manage contracts.

  • Unit code updated
  • Content and formatting updated to comply with new standards
  • All PC transitioned from passive to active voice

Application

This unit describes the skills required to manage contracts. It includes undertaking preparations, establishing and maintaining contract management arrangements, monitoring and maintaining contract performance, and completing and reviewing contracts.

This unit applies to those working as public sector employees with responsibilities relating to contract management.

The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.

Those undertaking this unit would work autonomously with management responsibilities while performing complex tasks in familiar contexts.

No licensing, legislative or certification requirements apply to unit at the time of publication.

Competency Field

Procurement

Elements and Performance Criteria

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Prepare to manage a contract 

1.1 Confirm and clarify contract requirements, approvals and funding arrangements and identify obligations and limits of authority.

1.2 Clarify and assist with contract administration issues by contacting specialists and stakeholders and confirm operational elements of the contract.

1.3 Identify and clarify key contract clauses.

1.4 Identify and confirm process, timings, and key performance indicators with stakeholders.

1.5 Develop or review the risk management plan.

1.6 Develop or obtain contract management strategy and enter key details from the contract.

1.7 Form contract management team and allocate roles and responsibilities.

2. Implement a contract management strategy 

2.1 Confirm and implement start-up or transition arrangements.

2.2 Establish information and contractor and stakeholder communication strategies.

2.3 Monitor and update risk management plan.

2.4 Manage relationship with contractors and stakeholders.

2.5 Obtain specialist expertise as necessary for progress meetings and for advice on or resolution of contract issues.

2.6 Maintain contract information and documentation.

3. Monitor and maintain performance of a contract 

3.1 Ensure obligations to contractor and stakeholders are met.

3.2 Use monitoring and control measures and performance indicators to manage performance of contract and ensure that all obligations under the agreement are being met.

3.3 Manage contract variations.

3.4 Investigate and resolve or refer disputes and complaints.

3.5 Manage negotiation of contract issues.

3.6 Maintain communication with all stakeholders on the performance of the contract.

4. Complete and review contract 

4.1 Confirm client satisfaction with contract deliverables.

4.2 Finalise, amend, cancel or terminate contracts.

4.3 Manage close-out, and renewal of contract or transition to a new contract.

4.4 Review contract management, contractor performance, user satisfaction and audit results.

4.5 Document and explain variances to measures or outcomes that are not met in full.

4.6 Report on contractor performance and review contract management practice and make recommendations for improvement.

Foundation Skills

Foundation skills are embedded within the elements and performance criteria of this unit.

Unit Mapping Information

This unit supersedes and is equivalent to PSPPROC414A Manage contracts.

Links

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=bebbece7-ff48-4d2c-8876-405679019623

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=bebbece7-ff48-4d2c-8876-405679019623

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=bebbece7-ff48-4d2c-8876-405679019623

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=bebbece7-ff48-4d2c-8876-405679019623

 

Assessment requirements

Modification History

Release

Comments

1

These Assessment Requirements were released in PSP Public Sector Training Package release 1.0 and meet the Standards for Training Packages.

  • Assessment Requirements created drawing upon specified assessment information from superseded unit

Performance Evidence

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

  • consulting and negotiating with contractors and stakeholders, involving complex oral and written exchanges of information
  • networking, within probity boundaries, with diverse stakeholders and contractors
  • interpreting complex documents, including contracts, legislation and guidelines
  • applying simple supply chain and supplier issues management techniques

Knowledge Evidence

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

  • commonwealth, state or territory, and local government legislation, policies, practices and guidelines relating to contract management, including environmental purchasing and corporate social responsibility guidance
  • contract performance management
  • privacy and confidentiality issues
  • probity principles and issues
  • financial and accounting issues relevant to the contract

Assessment Conditions

This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.

Links

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=bebbece7-ff48-4d2c-8876-405679019623

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=bebbece7-ff48-4d2c-8876-405679019623

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=bebbece7-ff48-4d2c-8876-405679019623