Modification History
Release |
TP Version |
Comments |
3 |
PSP12V1 |
Unit descriptor edited. |
2 |
PSP04V4.2 |
Layout adjusted. No changes to content. |
1 |
PSP04V4.1 |
Primary release. |
Unit Descriptor
This unit covers the use of advanced communication strategies for interacting with internal and external clients. It includes dealing with complex enquiries and complaints, giving directions, managing meetings and making workplace and public presentations. Though the prime focus of the unit is on speaking, listening and reading non-verbal cues, if reading, writing and visual literacy are intrinsic to the workplace communication, these are included. Where reading and writing are the prime focus of the workplace function, these are addressed in PSPGOV413A Compose complex workplace documents.
In practice, using advanced complex workplace communication strategies may overlap with other generalist or specialist public sector work activities such as acting ethically, complying with legislation, applying government processes, gathering and analysing information, using resources.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication
Application of the Unit
Not applicable.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
Elements are the essential outcomes of the unit of competency. |
Together, performance criteria specify the requirements for competent performance. Text in bold italics is explained in the Range Statement following. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1 . Deal with complex enquiries / complaints |
1.1 Relationship with the client is established by displaying empathy towards client needs, and the nature of complaint/enquiry is established by listening, questioning and confirming. 1.2 Complaint/enquiry is recorded accurately in simple language, and verified with the client to ensure it has been recorded correctly. 1.3 Documentation to support complaint/enquiry is obtained if required. 1.4 Action available under organisational policies is identified, and procedures to respond to and resolve complaint/enquiry are followed/authorised. 1.5 Complaints/enquiries that require referral to other personnel or external organisations are identified and referred in accordance with organisational policy and procedures. 1.6 Client is informed of action taken to resolve/refer the complaint/enquiry and a record logged in accordance with organisational procedures. |
2 . Give directions |
2.1 Ethical, lawful and reasonable directions are given to others, and staff are protected from reprisals for refusing directions to act unethically. 2.2 Directions are relayed in a clear, concise manner appropriate to the receiver. 2.3 Questioning and listening skills are used to confirm understanding of directions. 2.4 Problems in directions being implemented are resolved promptly or referred in accordance with organisational policy and procedures. 2.5 Feedback is provided on implementation in accordance with organisational requirements. |
3 . Manage meetings |
3.1 Purpose of each meeting is clarified and the agenda developed in consultation with participants, in line with the purpose. 3.2 The procedure for each meeting and the style of chairing/facilitating are selected in accordance with the meeting's purpose and the participants. 3.3 Meetings are chaired in accordance with organisational requirements, agreed conventions for the type of meeting and legal and ethical requirements . 3.4 Meetings are conducted to ensure they are focused on the objectives of the meeting and are time efficient. 3.5 Meetings are facilitated to enable participation, discussion, problem solving and resolution of issues by all those present. 3.6 Decisions and recommendations are summarised succinctly, checked for accuracy and recorded as required. |
4 . Make presentations |
4.1 Presentations are made to a range of audiences in accordance with organisational requirements. 4.2 Presentations are structured logically and contain relevant information/content to meet the purpose of the presentation. 4.3 Supporting materials and presentation aids are selected, created and organised to enhance audience understanding of key concepts and ideas. 4.4 Presentation strategies are chosen and used to match the characteristics of the target audience, the location, the resources and the personnel needed. 4.5 Effectiveness of the presentation is evaluated formally and informally for the purpose of continuously improving future presentations. |
Required Skills and Knowledge
This section describes the essential skills and knowledge and their level, required for this unit. |
Skill requirements Look for evidence that confirms skills in:
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Knowledge requirements Look for evidence that confirms knowledge and understanding of:
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Evidence Guide
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package. |
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Units to be assessed together |
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Overview of evidence requirements |
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
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Resources required to carry out assessment |
These resources include:
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Where and how to assess evidence |
Valid assessment of this unit requires:
Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:
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For consistency of assessment |
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments |
Range Statement
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here. |
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Agenda may include: |
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Purpose may include: |
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Meeting procedure may include: |
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Meeting conventions may include: |
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Legal and ethical requirements may include: |
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Resolution of issues may include: |
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Supporting materials and presentation aids may include: |
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Presentation strategies may include: |
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Characteristics of the target audience may relate to: |
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Unit Sector(s)
Not applicable.
Competency field
Working in Government.