Modification History
Not applicable.
Unit Descriptor
Unit descriptor |
This unit describes the performance outcomes, skills and knowledge required to record and prepare payroll documentation, deal with enquiries in regard to payroll, and process payroll from provided data in manual or computerised payroll systems. This unit has application to a variety of financial services sectors. It is applicable to individuals working within enterprises and job roles subject to licensing, legislative, regulatory or certification requirements, including various aspects of taxation law (including, but not limited to, the Income Tax Assessment Act 1936 and the Income Tax Assessment Act 1997 ), other relevant legislation and Goods and Services Tax (GST) rulings. The Tax Practitioner's Board (TPB) administers specific educational and experience requirements for registration of BAS agents and sets specific assessment requirements that must be met. The varying Commonwealth, State or Territory requirements should be confirmed with the relevant body. |
Application of the Unit
Application of the unit |
This unit applies to individuals who are responsible for providing contract payroll services across all industries and who are working directly for organisations or are small business owners, contractors or service providers. |
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Prerequisite units |
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Employability Skills Information
Employability skills |
This unit contains employability skills. |
Elements and Performance Criteria Pre-Content
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1. Record payroll data |
1.1. Payroll system is checked and set up if necessary to ensure that employee data is included 1.2. Payroll data is checked and discrepancies are clarified with designated persons 1.3. Employee pay period details , deductions and allowances are entered in payroll system in accordance with source data 1.4. Payment due to individual employees is calculated to reflect standard pay and variations in accordance with employee source data |
2. Payroll preparation |
2.1. Payroll preparation takes place within designated timelines in accordance with organisational policies and procedures 2.2. Employee entitlements are calculated, recorded and reconciled in accordance with legislative requirements 2.3. Total payments for pay period are reconciled, and irregularities are checked and corrected, or referred to designated persons for resolution 2.4. Arrangements for payment are made in accordance with organisational and individual requirements 2.5. Authorisation of payroll and individual pay advice is obtained in accordance with organisational requirements 2.6. Payroll records are produced, checked and stored in accordance with organisational policy and security procedures |
3. Handle payroll enquiries |
3.1. Payroll enquiries are responded to in accordance with organisational and legislative requirements 3.2. Information is provided in accordance with organisational and legislative requirements 3.3. Enquiries outside area of responsibility or knowledge are referred to designated persons for resolution 3.4. Additional information or follow-up action is completed within designated timelines in accordance with organisational policies and procedures |
4. Maintain payroll |
4.1. All information and record keeping relating to the payroll function is maintained in accordance with relevant legislation and regulations 4.2. Month-end and year-end checklists are produced and reconciled to ensure compliance with relevant legislative and management deadlines 4.3. Records and systems are updated in line with salary reviews and other changes in employment status 4.4. Back-up and disaster recovery systems are put in place 4.5. Payroll reports are generated and distributed in line with organisational policy 4.6. Business Activity Statement (BAS) data is extracted and applied in accordance with relevant legislation and regulations |
Required Skills and Knowledge
REQUIRED SKILLS AND KNOWLEDGE |
This section describes the skills and knowledge required for this unit. |
Required skills |
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Required knowledge |
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Evidence Guide
EVIDENCE GUIDE |
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The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Overview of assessment |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
Evidence of the ability to:
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Context of and specific resources for assessment |
Assessment must ensure:
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Method of assessment |
A range of assessment methods should be used to assess practical skills and knowledge. The following examples, in combination, are appropriate for this unit:
Assessment methods approved by the Tax Practitioners Board must be met for BAS agent registration. |
Guidance information for assessment |
If undertaking this unit for BAS agent registration,the following items listed in the Range Statement must be assessed to be considered by the TPB as having fulfilled some of the educational requirements for registration:
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Range Statement
RANGE STATEMENT |
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The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. |
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Payroll system may be: |
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Employee data includes: |
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Designated persons may include: |
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Pay period details may include: |
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Deductions and allowances may include: |
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Source data may include: |
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Variations may include: |
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Payroll preparation must include: |
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Employee entitlements may include: |
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Legislative requirements must include: |
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Legislative requirements relating to record keeping must include: |
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Payroll records must include: |
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Payroll enquiries may include: |
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Payroll reports may include: |
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Unit Sector(s)
Unit sector |
Bookkeeping |
Competency field
Competency field |