Modification History
Not applicable.
Unit Descriptor
This unit describes the skills and knowledge required to acquire materials or items not normally held in stock. This unit does not focus on the coordination and negotiation function involved in purchasing, which is covered by Coordinate the purchase or hire of equipment or supplies . Complex purchases, hire agreements and negotiations would, generally, be referred to team leaders, supervisors or managers.
This unit describes the skills and knowledge required to acquire materials or items not normally held in stock. This unit does not focus on the coordination and negotiation function involved in purchasing, which is covered by Coordinate the purchase or hire of equipment or supplies . Complex purchases, hire agreements and negotiations would, generally, be referred to team leaders, supervisors or managers.
Application of the Unit
Not applicable.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
Not applicable.
Elements and Performance Criteria Pre-Content
Not applicable.
Elements and Performance Criteria
|
Elements and Performance Criteria |
|||
|
Element |
Performance Criteria |
||
|
1 |
Determine items to be acquired |
1.1 |
Receive verbal or written instructions to determine items to be acquired |
|
1.2 |
Determine the allocated expenditure for the items |
||
|
1.3 |
Continually liaise with relevant personnel during the acquisition to ensure that requirements are correctly understood |
||
|
1.4 |
Gain approval to amend details before proceeding with acquisition |
||
|
2 |
Seek suppliers and costs of purchase or hire |
2.1 |
Determine if suppliers have been sourced or seek relevant suppliers |
|
2.2 |
Provide suppliers with detailed descriptions of items required |
||
|
2.3 |
Seek quotes for the purchase or hire of required resources |
||
|
2.4 |
Ensure that materials/items/equipment quoted on meet the requirements |
||
|
2.5 |
Provide relevant personnel with the quotes and seek approval to accept the quote |
||
|
3 |
Choose and acquire materials/items |
3.1 |
Choose items and obtain approval from the relevant personnel to acquire the materials/items/equipment chosen |
|
3.2 |
Ensure that materials/items/equipment are acquired in the quantity instructed |
||
|
3.3 |
Provide relevant personnel with any required hire, loan or purchase documentation and request that documentation is completed to meet the requirements of the supplier |
||
|
3.4 |
Ensure that the supplier advises the methods of payment and any exchange and refund arrangements prior to the acquisition |
||
|
4 |
Receive and store stock |
4.1 |
Check incoming stock against orders and delivery documentation in accordance with enterprise procedures |
|
4.2 |
Identify and accurately record variations and communicate these to appropriate personnel |
||
|
4.3 |
Inspect items for damage, quality, use by dates, breakages or discrepancies and record in accordance with enterprise procedures |
||
|
4.4 |
Safely transport incoming items to the appropriate storage area to avoid damage |
||
|
4.5 |
Store items in the appropriate location in accordance with enterprise security procedures |
||
|
4.6 |
Communicate the availability of materials/items/equipment to the relevant personnel, allowing them to process or use the materials/items/equipment |
||
Required Skills and Knowledge
Not applicable.
Evidence Guide
Evidence guide
|
Underpinning knowledge and skills |
Assessment must include evidence of essential knowledge of, and skills in, the following areas: principles of stock control storage security systems safe lifting and handling procedures interpretation of instructions and purchase documentation principles of communication |
|
Linkages to other units |
This unit has strong linkages to the following units and combined training delivery and/or assessment is recommended: CUECLE1A Undertake general administrative procedures CUSRAD01A Collect and organise information |
|
Critical aspects of evidence |
This unit of competence applies to a range of industry sectors. The focus of assessment will depend on the industry sector. Assessment must be contextualised/tailored to meet the needs of the particular sector in which performance is being assessed. Assessment should only address those variable circumstances, listed in the range of variables statements, which apply to the chosen context. The following evidence is critical to the judgement of competence in this unit: knowledge of safety and security issues ability to interpret instructions ability to provide clear descriptions of requirements ability to safely and efficiently receive items |
|
Method and context of assessment |
Assessment may take place on the job, off the job or a combination of both of these. Off the job assessment must be undertaken in a closely simulated workplace environment. |
|
Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include: practical demonstration (direct observation may need to occur on more than one occasion to establish consistency of performance) role play case studies |
|
|
work samples or simulated workplace activities oral questioning/interview written or interactive computer based test or quiz projects/reports/logbooks third party reports and authenticated prior achievements portfolios of evidence |
|
|
Resource requirements |
Workplace based assessment should use the range of equipment currently used in that workplace environment. Simulated workplace activities must be undertaken using an appropriate range of equipment currently used by the specific industry sector. |
|
Key competencies |
Level |
|
Collecting, organising and analysing information |
2 |
|
Communicating ideas and information |
2 |
|
Planning and organising activities |
1 |
|
Working with others and in teams |
2 |
|
Solving problems |
1 |
|
Using mathematical ideas and techniques |
2 |
|
Using technology |
2 |
Range Statement
Range of variables
|
Variable |
Scope |
|
Materials may be: |
any material to be processed, manufactured or constructed into the required finished product |
|
Items may be: |
any finished product required for the production, operation or project |
|
Specialist materials or items/equipment may include: |
any material or item not normally held in stock items requiring special technical application specialised equipment not held by the organisation |
|
Relevant personnel may include: |
production designer performer production staff supervisor head of department director producer technical director other technical staff other specialist staff designers floor manager |
|
Communication may be: |
verbal written |
Unit Sector(s)
Not applicable.
