training.gov.au

Mapping	Notes	Date
Is superseded by and equivalent to BSBLIB302 - Develop and apply knowledge of archives	Updated to meet Standards for Training Packages Unit moved from Library, Information and Cultural Services Training Package to Business Services Training Package.	13/Jan/2016

Release	Release date
1 1 (this release)	20/Dec/2011

CodeSort Table listing Training packages that include this unit by the Code column	TitleSort Table listing Training packages that include this unit by the Title column	Release
CUL11 - Library, Information and Cultural Services Training Package	Library, Information and Cultural Services Training Package	1.0

CodeSort Table listing Qualifications that include this unit by the Code column	TitleSort Table listing Qualifications that include this unit by the Title column	Usage Recommendation	Release
CUL40111 - Certificate IV in Library, Information and Cultural Services	Certificate IV in Library, Information and Cultural Services	Superseded	1
CUL30111 - Certificate III in Information and Cultural Services	Certificate III in Information and Cultural Services	Superseded	1
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CodeSort Table listing Skill sets that include this unit by the Code column	TitleSort Table listing Skill sets that include this unit by the Title column	Usage Recommendation	Release
CULSS00001 - Archive and Keep Records Skill Set	Archive and Keep Records Skill Set	Superseded	1
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Scheme	Code	Classification value
ASCED Module/Unit of Competency Field of Education Identifier	091303	Curatorial Studies

Scheme	Code	Classification value	Start date	End date
ASCED Module/Unit of Competency Field of Education Identifier	091303	Curatorial Studies	12/Apr/2012

Modification History

Release	Comments
Release 1	This unit of competency first released with CUL11 Library, Information and Cultural Services Training Package version 1.0

Unit Descriptor

This unit describes the performance outcomes, skills and knowledge required to apply an understanding of the difference between archives and other collections and how this affects the arrangement and management of collections.

Application of the Unit

This unit applies to individuals in support roles who require some theoretical and practical understanding of the nature of archives and how they are managed.

Licensing/Regulatory Information

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Pre-Requisites

Not applicable.

Employability Skills Information

This unit contains employability skills.

Elements and Performance Criteria Pre-Content

Element	Performance Criteria
Elements describe the essential outcomes of a unit of competency.	Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide.

Elements and Performance Criteria

1. Consolidate understanding of archival institutions and records

1.1 Review and analyse archival institutions and their programs

1.2 Differentiate between records , archives and other collection material on the basis of their respective management needs

1.3 Research records to determine their provenance, purpose and contribution to heritage, culture and evidential value

1.4 Determine risks associated with the loss of archival records

2. Develop an understanding of collection management

2.1 Discuss with relevant personnel the ways in which different elements of archive collections are managed

2.2 Evaluate how collection management needs and processes affect the role of archivists

2.3 Identify linkages between archival principles and processes and the role of archivists

3. Arrange and describe records

3.1 Research record systems and their metadata

3.2 Arrange and describe records according to archival principles

3.3 Contribute to the documentation of archival collections

Required Skills and Knowledge

This section describes the skills and knowledge required for this unit.

Required skills

analytical skills to:

interpret information on archival principles, processes and programs
recognise the archival value of records
differentiate between records and archives and other collections

initiative and enterprise skills to see connections between the way collections are managed and job roles
learning skills to:

improve own understanding of collection management
reflect on and adjust own approach to work, based on improved understanding of the different elements of collections

literacy skills to read and understand information on:

records and record-keeping systems
archives and archivists
archival programs and principles
planning and organising skills to organise information collected in a systematic fashion

research skills to source information on archives, archival programs, archival principles and processes
self-management skills to:

prioritise work tasks and meet deadlines
follow workplace procedures

teamwork skills to:

discuss collection and archival issues with colleagues
work collaboratively with others
technology skills to use systems and equipment related to records management.

Required knowledge

differences between archives and other collections
general principles and processes of archival management and records management
information on the archive sector, including:

principles and processes of archival practice, records and archives
role of archivists and archival programs

key provisions of relevant legislation from all forms of government, regulations, standards and documentation that may affect aspects of records and archives, including:

AS ISO 15489 International Standard Records Management
AS ISO 16175-3:2010 Information and documentation – Principles and functional requirements for records in electronic office environments
AS5044:2002 AGLS Metadata element set
AS5090:2003 Work process analysis for recordkeeping
AS ISO 23081-1:2006 Information and documentation – Records management processes – Metadata for records – Part 1: Principles
ethical principles
codes of ethics
privacy and freedom of information
archives and records legislation
work health and safety

metadata format, use and application
systems, such as:

principles of provenance and original order
archival control systems
records continuum theory
implementing preservation programs.

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of the ability to: differentiate between records, archives and other collections apply an understanding of archival principles, processes and programs to the arrangement and description of collection records work collaboratively with others involved in archival management, including archivists.
Context of and specific resources for assessment	Assessment must ensure access to: information on a variety of archives and archival programs archive records, record-keeping systems and organisational policies.
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: assessment of written reports direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance verbal or written questioning to assess knowledge of archive principles, processes and programs. Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: record-keeping units from BSB07 Business Services Training Package.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Archival institutions may include:	businesses commonwealth, state and local government archival institutions community groups in-house archives manuscript and community libraries museums non-government organisations professional and trade organisations religious bodies schools universities.
Records may include:	different states of use: active archival digital and stored on: CDs DVDs imaging systems mainframes PC-based applications remote drives servers physical formats, such as: audiovisual or multimedia graphic microform paper-based variety of sources, including: already in the custody of the collecting institution in the process of being transferred.
Archives may relate to:	an organisation responsible for the care and control of archival material building, room or storage area where archival material is kept records that are preserved permanently because of their enduring value.
Relevant personnel may include:	archivists clients collection managers custodians donors historians records managers supervisors.
Archival principles relate to:	original order provenance.
Archival processes may include:	accessioning appraisal and disposal arrangement and description control systems preservation.
Role of archivists may include:	access management accessioning acquisition appraisal and disposal arrangement and description design of record-keeping systems implementing preservation programs outreach and public relations records management research.
Record systems may include:	archival control systems business or record systems characteristics, such as: aggregations content context metadata structure electronic systems formal and informal paper-based accumulations storage facility systems.
Metadata may include:	classification terms date, time and location of: record creation registration of record in the system descriptions disposal decision identity of record creator indexing and descriptive terms location record format related entities security and access information unique archival identifiers for each record unique creator identifiers for each record.

Unit Sector(s)

Cultural Services - Collection management

Unit of competency details

CULCNM302A - Develop and apply knowledge of archives (Release 1)

Summary

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Content