Modification History
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Release |
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Release 1 |
This unit of competency first released with CUL11 Library, Information and Cultural Services Training Package version 1.0 |
Unit Descriptor
This unit describes the performance outcomes, skills and knowledge required to organise and catalogue collection objects for future access.
Application of the Unit
This unit applies to individuals working in museums, galleries, cultural centres and other organisations that hold collections, who are responsible for organising and cataloguing collection objects.
In large organisations, this role may be undertaken by specialist staff. However in many community-based organisations, volunteers and committee members may catalogue objects into collections.
Work may be undertaken under some supervision, within established policies and procedures.
Licensing/Regulatory Information
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
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Element |
Performance Criteria |
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Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
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1. Prepare to catalogue objects |
1.1 Discuss the purpose and benefits of cataloguing collection objects with relevant personnel 1.2 Become familiar with relevant organisational policy documents 1.3 Use cataloguing tools to complete registration worksheets and establish supplementary files 1.4 Establish digital files relating to collections |
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2. Process objects |
2.1 Enter objects into organisational registration book or collections database observing relevant policies and procedures 2.2 Assign and fix registration numbers to objects 2.3 Enter information from registration worksheets into catalogues 2.4 Update catalogue information observing organisational policies and processes 2.5 Seek assistance from colleagues as required |
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3. Contribute to reviews of workplace procedures |
3.1 Act on feedback from relevant personnel to improve own performance 3.2 Discuss aspects of cataloguing procedures that could be improved with relevant personnel 3.3 Participate in workplace reviews as required |
Required Skills and Knowledge
This section describes the skills and knowledge required for this unit.
Required skills
- communication and teamwork skills to:
- seek and clarify information
- complete workplace documentation
- work collaboratively with others
- learning skills to:
- seek expert assistance as required
- improve cataloguing skills by acting on feedback about own performance in job role
- literacy skills to:
- use authority lists and thesauruses
- describe objects visually
- create and interpret metadata
- create keywords
- transcribe inscriptions and markings
- report condition of collection items
- numeracy skills to:
- work with registration numbering processes
- use catalogue tools to measure objects
- observational skills to identify inscription and markings
- research skills to:
- investigate history of objects
- investigate and validate restrictions to the object that may need to be included in the catalogue entry
- self-management skills to:
- prioritise work tasks and meet deadlines
- follow workplace procedures
- technical skills to:
- handle objects to maintain integrity
- use cataloguing databases.
Required knowledge
- cataloguing tools
- metadata concepts
- organisational policies in relation to cataloguing and collection management
- sources of information for research purposes
- copyright and intellectual property legislation that relates to:
- intellectual property rights of owners
- copyright in collection objects.
Evidence Guide
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
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Overview of assessment |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
Evidence of the ability to:
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Context of and specific resources for assessment |
Assessment must ensure access to:
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Method of assessment |
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.). |
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Guidance information for assessment |
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
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Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
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Purpose and benefits may relate to: |
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Relevant personnel may include: |
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Policy documents may include: |
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Cataloguing tools may relate to: |
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Registration worksheets may contain: |
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Supplementary files may include: |
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Digital files may include: |
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Enter objects may refer to: |
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Objects may be: |
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Update catalogue information may relate to: |
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Unit Sector(s)
Cultural services - Collection management
