Unit of competency
Modification History
Release 1. New unit.
This version first released with CPP Property Services Training Package Version 1.
Application
This unit of competency specifies the outcomes required to ensure documentation relating to building design projects is filed and stored safely and effectively. It addresses managing and archiving files for future retrieval and responding to requests for copies of documentation.
The unit supports drafters who assist and work under the supervision and instruction of an architect or building designer to produce and file a range of documentation as part of the building design and approval process.
Licensing, legislative, regulatory or certification requirements apply to building design drafting in some states. Relevant state and territory regulatory authorities should be consulted to confirm those requirements.
Pre-requisite Unit
Nil
Competency Field
Drafting
Unit Sector
Building design
Elements and Performance Criteria
Elements describe the essential outcomes. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions. |
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1. |
Maintain filing system. |
1.1. |
Project file naming, storing, saving and version control systems are identified and followed when creating, amending and filing documents. |
1.2. |
Hard copy and digital files are reviewed to identify and remove duplicate, outdated and unnecessary documentation, and archived as required. |
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2. |
Manage file requests. |
2.1. |
Processes for actioning file requests are identified and followed. |
2.2. |
File requests are assessed and confirmed according to workplace procedures. |
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2.3. |
Digital documents are made available to others with appropriate file protections in place according to workplace requirements. |
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2.4. |
Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary. |
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2.5. |
Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation. |
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3. |
Back up and archive project files. |
3.1. |
Digital files are backed up periodically and stored in a safe and secure location for emergency access. |
3.2. |
Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files. |
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3.3. |
Files relating to finalised projects are archived in a safe, secure and accessible manner. |
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3.4. |
Processes allowing for access to archived project files are reviewed and implemented as required. |
Foundation Skills
This section describes core skills that are essential to performance and not explicit in the performance criteria. Employment skills essential to performance are explicit in the performance criteria of this unit of competency. |
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Skill |
Performance feature |
Learning skills to: |
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Numeracy skills to: |
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Oral communication skills to: |
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Reading skills to: |
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Writing skills to: |
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Range of Conditions
This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below. |
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File protections must include: |
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Back-up must include: |
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Archived must include: |
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Unit Mapping Information
No equivalent unit.
Links
Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=6f3f9672-30e8-4835-b348-205dfcf13d9b