Unit of competency details

BSBPMG806 - Manage portfolio communications and change (Release 1)

Summary

Releases:
ReleaseStatusRelease date
1 1 (this release)Current 25/Mar/2015

Usage recommendation:
Current

Training packages that include this unit

CodeTitleSort Table listing Training packages that include this unit by the Title columnRelease
FNS - Financial Services Training PackageFinancial Services Training Package 2.0-3.1 
BSB - Business Services Training PackageBusiness Services Training Package 1.0-1.2,2.0-3.0 

Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 080399 Business And Management, N.e.c.  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 080399 Business And Management, N.e.c.  30/Jul/2015 
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Unit Of competency

Modification History

Release 

Comments 

Release 1

This version first released with BSB Business Services Training Package Version 1.0.

Application

This unit describes the skills and knowledge required to manage communications and change within a portfolio. It covers portfolio metrics, data collection and measurement, stakeholder involvement and communication.

A portfolio is the centralised management of one or more portfolios of projects, which includes identifying, prioritising, authorising, managing and controlling projects, programs and other related work, to achieve specific strategic business objectives.

It applies to individuals who operate at the strategic level within the organisation. Unlike projects or programs, a portfolio does not have a finite life, instead it is a continuous process and requires regular tending to ensure the portfolio remains in balance and is consistent with the organisation s strategic objectives.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Unit Sector

Management and Leadership Project Management

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Apply portfolio metrics, measurement and report

1.1 Develop and regularly review a portfolio communications strategy, for use by portfolio staff

1.2 Use a portfolio management information system to dynamically capture and manage information on projects and programs that comprise the portfolio and their status

1.3 Ensure progress reports to executive management show achievement or non-achievement toward strategic objectives

1.4 Communicate project selection criteria and project selection model throughout the organisation

1.5 Integrate portfolio data collection processes and systems into organisational processes and systems

2. Undertake stakeholder engagement and management

2.1 Ensure the organisational strategic management planning team interacts with executive management

2.2 Ensure the ideal portfolio mix considers internal and external stakeholders needs

2.3 Ensure the organisation fosters a culture of continuous improvement and of open internal disclosure of appropriate portfolio information

3. Communicate portfolio review outcomes

3.1 Identify and communicate criteria to evaluate portfolio management success

3.2 Forward regular portfolio management reports containing strategic information of portfolio status and progress to key project stakeholders

3.3 Communicate projects selected for inclusion in and rejection from the portfolio along with the rationale for the decision

Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

Skill 

Performance Criteria 

Description 

Reading

1.1, 1.3

  • Applies appropriate strategies to construct meaning from complex texts

Writing

1.1, 1.3, 1.4, 3.1, 3.3

  • Develops strategies and supporting documentation using appropriate organisational formats and vocabulary
  • Drafts and develops written communications to stakeholders using structure and vocabulary appropriate to the audience

Oral Communication

1.4, 3.1, 3.3

  • Provides information using language and features appropriate to audience
  • Uses active listening and questioning techniques to confirm understanding

Navigate the world of work

1.3

  • Recognises contribution of own activities to the achievement of strategic objectives

Interact with others

1.3, 1.4, 2.1, 3.1, 3.3

  • Selects and uses appropriate communication methods and practices to provide information to a range of stakeholders

Get the work done

1.1, 1.2, 1.5, 2.2, 2.3, 3.1, 3.2

  • Plans and implements complex tasks to achieve strategic objectives
  • Analyses available information to decide on actions needed to facilitate stakeholder engagement
  • Uses digital tools to access, organise and analyse information for strategic purposes

Unit Mapping Information

Code and title 

current version 

Code and title 

previous version 

Comments 

Equivalence status 

BSBPMG806 Manage portfolio communications and change

Not applicable

New unit

No equivalent unit

Links

Companion Volume implementation guides are found in VETNet - https://vetnet.education.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10

 

Assessment requirements

Modification History

Release 

Comments 

Release 1

This version first released with BSB Business Services Training Package Version 1.0.

Performance Evidence

Evidence of the ability to:

  • apply communication using modes and techniques appropriate to the context
  • undertake executive briefings and presentations on the portfolio management approach
  • prepare and deliver executive briefings on the portfolio status
  • prepare portfolio reports showing component project/program performance
  • document minutes of portfolio review meetings
  • provide advice explaining why projects have been included or excluded from the portfolio.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

  • provide examples of project, program and business level reporting
  • explain the influence of organisational politics on portfolio performance
  • explain the importance of negotiation and influencing skills
  • explain the principles of change management as applied to a portfolio.

Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership project management field of work and include:

  • access to workplace documentation
  • feedback from stakeholders, which reflects how communication and change was managed within a portfolio.

Assessors must satisfy NVR/AQTF assessor requirements.

Links

Companion Volume implementation guides are found in VETNet - https://vetnet.education.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10

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