Release 

Comments 

Release 1

This version first released with BSB Business Services Training Package Version 1.0.

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Confirm requirements for recordkeeping in an online environment

1.1 Identify and confirm system procedures for capturing and managing records

1.2 Identify and verify organisational and risk management requirements for classifying and storing online information

1.3 Identify legal, business, financial, socio-historical, and security requirements for recording online business transactions

1.4 Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format

2. Identify and assess records for storage

2.1 Categorise incoming and outgoing records information in terms of key activities and responsible personnel

2.2 Assess information against the organisational checklist and records identified for capture

2.3 Dispose of information not to be stored, in accordance with organisational procedures

2.4 Determine storage methods and media in accordance with retention requirements

3. Monitor and maintain business records in an online environment

3.1 Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures

3.2 Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures

3.3 Determine access and security status and disposal requirements of records and records in accordance with organisational procedures

3.4 Store records on required media in accordance with organisational and record retention requirements

3.5 Carry out migration of records from one medium to another in accordance with organisational procedures

3.6 Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures

3.7 Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements

Skill 

Performance 

Criteria 

Description 

Reading

1.1, 1.2, 1.3, 2.2, 2.3, 3.1-3.7

• Identifies, interprets, analyses and reviews information from a range of complex texts, including legislative materials and organisational policies and procedures

Writing

1.4, 2.1, 3.1, 3.2, 3.6, 3.7

• Develops list of recordkeeping requirements in required format
• Inputs information to create, identify, retrieve or modify records

Oral Communication

1.1, 1.2, 1.3

• Communicates to exchange information with others using questioning and careful listening to clarify requirements

Numeracy

1.1, 1.3

• Interprets and analyses numerically expressed information from records to determine their classification and management requirements

Navigate the world of work

1.2, 1.3, 2.3, 2.4, 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.7

• Takes personal responsibility for following organisational policies and procedures and legal and regulatory responsibilities relevant to own work context

Get the work done

1.1, 1.2, 1.3, 1.4, 2.4, 3.1, 3.4, 3.5, 3.6, 3.7

• Sequences and schedules tasks required to achieve outcomes according to organisational and legislative requirements
• Gathers, analyses and evaluates information to decide on record status
• Uses digital systems and tools to access, organise, analyse and display records, showing awareness of the need for data security

Code and title  

current version 

Code and title 

previous version 

Comments 

Equivalence status 

BSBRKG404 Monitor and maintain records in an online environment

BSBRKG404A Monitor and maintain records in an online environment

Updated to meet Standards for Training Packages

Equivalent unit

Release 

Comments 

Release 1

This version first released with BSB Business Services Training Package Version 1.0.