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Unit of competency details

BSBRKG304 - Maintain business records (Release 1)

Summary

Usage recommendation:
Superseded
Mapping:
MappingNotesDate
Is superseded by and equivalent to BSBINS309 - Maintain business records 18/Oct/2020
Supersedes and is equivalent to BSBRKG304B - Maintain business recordsUpdated to meet Standards for Training Packages 24/Mar/2015

Releases:
ReleaseRelease date
1 1 (this release) 25/Mar/2015

Companion volumes:
Unit of competency Assessment requirements

Delivery:
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Training packages that include this unit

CodeSort Table listing Training packages that include this unit by the Code columnTitleSort Table listing Training packages that include this unit by the Title columnRelease
AUM - Automotive ManufacturingAutomotive Manufacturing 2.0-2.2 
MSF - Furnishing Training PackageFurnishing Training Package 2.0-3.1,4.0 
CPP07 - Property Services Training PackageProperty Services Training Package 14.4-15.0 
FNS - Financial Services Training PackageFinancial Services Training Package 1.0-7.0 
TLI - Transport and Logistics Training PackageTransport and Logistics Training Package 2.0-9.0 
AHC - Agriculture, Horticulture and Conservation and Land Management Training PackageAgriculture, Horticulture and Conservation and Land Management Training Package 4.0-5.0 
SIF - Funeral ServicesFuneral Services 2.1-2.3 
CPP - Property Services Training PackageProperty Services Training Package 4.0-14.0 
RII - Resources and Infrastructure Industry Training PackageResources and Infrastructure Industry Training Package 2.0-6.0 
BSB - Business Services Training PackageBusiness Services Training Package 1.0-1.2,2.0-3.0,4.0-6.1 
AUR - Automotive Retail, Service and Repair Training PackageAutomotive Retail, Service and Repair Training Package 3.0,4.0-5.0 

Qualifications that include this unit

CodeSort Table listing Qualifications that include this unit by the Code columnTitleSort Table listing Qualifications that include this unit by the Title columnUsage RecommendationRelease
FNS30115 - Certificate III in Financial ServicesCertificate III in Financial ServicesSuperseded1-5 
BSB31215 - Certificate III in Library and Information ServicesCertificate III in Library and Information ServicesSuperseded1-2 
FNS30317 - Certificate III in Accounts AdministrationCertificate III in Accounts AdministrationSuperseded1 
CPP40516 - Certificate IV in Strata Community ManagementCertificate IV in Strata Community ManagementSuperseded1-3,3-3 
BSB30815 - Certificate III in RecordkeepingCertificate III in RecordkeepingSuperseded1-3 
AUM40113 - Certificate IV in Automotive ManufacturingCertificate IV in Automotive ManufacturingCurrent2-3 
TLI41418 - Certificate IV in Transport and Logistics (Road Transport - Motorcycle Riding Instruction)Certificate IV in Transport and Logistics (Road Transport - Motorcycle Riding Instruction)Superseded1 
AHC41119 - Certificate IV in Irrigation ManagementCertificate IV in Irrigation ManagementSuperseded1 
CPP30711 - Certificate III in Waste ManagementCertificate III in Waste ManagementSuperseded2-3 
AUR40716 - Certificate IV in Automotive Body Repair TechnologyCertificate IV in Automotive Body Repair TechnologySuperseded1 
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Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 080901 Secretarial And Clerical Studies  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 080901 Secretarial And Clerical Studies  30/Jul/2015 
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Unit of competency

Modification History

Release 

Comments 

Release 1

This version first released with BSB Business Services Training Package Version 1.0.

Application

This unit describes the skills and knowledge required to maintain the records of a business or records system in good order on a day-to-day basis.

It applies to individuals who follow established guidelines and processes to assist them to carry out their work. They work under supervision or in consultation with more senior staff or system users to support effective recordkeeping and governance practices across the organisation.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Unit Sector

Knowledge Management – Recordkeeping

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Collate business records

1.1 Identify individual records or information which should be incorporated into business or records system according to organisational criteria

1.2 Sort records in accordance with workplace requirements

1.3 Follow security and access requirements in accordance with organisational procedures

2. Update business or records system

2.1 Identify and record control information for describing new records to be incorporated into business or records system

2.2 Update control information describing movement or use of records within business or records system

2.3 Accurately record and update control information in business or records system

2.4 Identify and remove records of completed business activities from current system for disposal

3. Prepare reports from the business or records system

3.1 Interpret requests for reports and clarify the content and frequency sought, where necessary

3.2 Prepare reports from business or records system in accordance with instructions or request

3.3 Prepare reports in accordance with organisational security and access procedures

Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

Skill 

Performance 

Criteria 

Description 

Reading

1.1, 1.3, 2.1, 2.4, 3.1
  • Gathers and interprets textual information from different sources to determine how information may be applied to job requirements

Writing

2.1, 2.2, 2.3, 3.1
  • Uses clear and industry related terminology to complete and update workplace information

Oral Communication

3.1
  • Uses questioning and active listening techniques to confirm job requirements

Numeracy

1.1
  • Recognises and uses numerical systems associated with recordkeeping systems

Navigate the world of work

1.3, 3.3
  • Takes some personal responsibility for following organisational procedures

Get the work done

1.1, 1.2, 2.1, 2.3, 2.4, 3.2
  • Takes responsibility for planning and organising own workload to ensure work deadlines are met
  • Takes responsibility for the outcomes of routine decisions related directly to own role

Unit Mapping Information

Code and title  

current version 

Code and title 

previous version 

Comments 

Equivalence status 

BSBRKG304 Maintain business records

BSBRKG304B Maintain business records

Updated to meet Standards for Training Packages

Equivalent unit

Links

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10

 

Assessment requirements

Modification History

Release 

Comments 

Release1

This version first released with BSB Business Services Training Package Version 1.0.

Performance Evidence

Evidence of the ability to:

  • collate business records in compliance with organisational procedures and workplace requirements
  • record and update control information accurately in business records system.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

  • outline the organisational requirements regarding the maintenance and security of business records
  • describe the general principles and processes of records management and records management systems, such as:
  • systems of control
  • records continuum theory
  • mandate and ownership of business process
  • environmental context
  • records characteristics.

Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the knowledge management – recordkeeping field of work and include access to:

  • relevant workplace documentation and resources
  • case studies and, where possible, real situations
  • interaction with others.

Assessors must satisfy NVR/AQTF assessor requirements.

Links

Companion Volume implementation guides are found in VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10

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