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Unit of competency details

BSBPMG537 - Manage project procurement (Release 1)

Summary

Usage recommendation:
Current
Mapping:
MappingNotesDate
Supersedes and is equivalent to BSBPMG518 - Manage project procurement 18/Oct/2020
Supersedes BSBPMG609 - Direct procurement and contracting for a project program 18/Oct/2020

Release Status:
Current
Releases:
ReleaseRelease date
1 1 (this release) 19/Oct/2020


Training packages that include this unit

CodeSort Table listing Training packages that include this unit by the Code columnTitleSort Table listing Training packages that include this unit by the Title columnRelease
ICT - Information and Communications TechnologyInformation and Communications Technology 7.0-7.2 
TLI - Transport and Logistics Training PackageTransport and Logistics Training Package 8.0-10.0 
CUA - Creative Arts and Culture Training PackageCreative Arts and Culture Training Package 5.0-5.1 
RII - Resources and Infrastructure Industry Training PackageResources and Infrastructure Industry Training Package 6.0-7.1 
BSB - Business Services Training PackageBusiness Services Training Package 7.0-7.2 

Qualifications that include this unit

CodeSort Table listing Qualifications that include this unit by the Code columnTitleSort Table listing Qualifications that include this unit by the Title columnRelease
RII60520 - Advanced Diploma of Civil Construction DesignAdvanced Diploma of Civil Construction Design1-2 
TLI50420 - Diploma of Materiel LogisticsDiploma of Materiel Logistics
CUA60220 - Advanced Diploma of Live Production and Management ServicesAdvanced Diploma of Live Production and Management Services1-2 
CUA50420 - Diploma of Live Production and Technical ServicesDiploma of Live Production and Technical Services
CUA51020 - Diploma of Screen and MediaDiploma of Screen and Media1-2 
TLI42421 - Certificate IV in Rail Safety ManagementCertificate IV in Rail Safety Management
BSB50120 - Diploma of BusinessDiploma of Business
ICT50220 - Diploma of Information TechnologyDiploma of Information Technology
ICT60220 - Advanced Diploma of Information TechnologyAdvanced Diploma of Information Technology1-2 
RII50520 - Diploma of Civil Construction DesignDiploma of Civil Construction Design1-2 
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Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 080315 Project Management  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 080315 Project Management  17/Dec/2020 
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Unit Of competency

Modification History

Release  

Comments  

Release 1

This version first released with BSB Business Services Training Package Version 7.0.

Application

This unit describes the skills and knowledge required to undertake procurement in projects.

The unit applies to individuals responsible for managing and leading a project in an organisation, business, or as a consultant.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.

Unit Sector

Business Competence – Project Management

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine procurement requirements and processes

1.1 Identify project objectives, needs and budget

1.2 Identify procurement requirements

1.3 Establish agreed procurement management plan

1.4 Identify potential suppliers

1.5 Obtain information from potential suppliers capable of fulfilling procurement requirements

1.6 Determine selection processes and selection criteria, and communicate to suppliers

1.7 Obtain approvals from relevant stakeholders for procurement processes to be used

2. Conduct procurement activities

2.1 Communicate agreed proposals and specifications to potential suppliers and confirm understanding of project objectives

2.2 Seek supplier responses and evaluate according to proposal requirements

2.3 Select preferred supplier according to legal requirements and agreed selection criteria

2.4 Negotiate with preferred supplier and agree on terms and conditions of supply

3. Monitor procurement

3.1 Implement procurement management plan and arrange regular meetings with supplier to track progress

3.2 Maintain procurements records and documentation according to organisational policies and procedures

3.3 Monitor completion of task against agreed terms and conditions

3.4 Review progress and manage agreed variations

3.5 Identify and report procurement management challenges and implement agreed remedial actions

4. Manage procurement finalisation procedures

4.1 Conduct finalisation activities and confirm deliverables meet contracted requirements

4.2 Review project outcomes using procurement records and information and determine effectiveness of procurement processes and procedures

4.3 Seek and respond to feedback from relevant stakeholders on management of project procurement

4.4 Document lessons learned and recommended improvements for future projects

Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

SKILL 

DESCRIPTION 

Reading

  • Interprets, evaluates and critiques ideas and information from a range of complex texts

Writing

  • Develops plans using vocabulary, structure and conventions appropriate to text
  • Creates documents for internal and external use, using vocabulary and structure suitable for audience and context
  • Drafts requests for approvals using organisational formats

Oral Communication

  • Participates in verbal exchanges using clear language to seek and provide information, or request approvals
  • Uses active listening and questioning techniques to confirm understanding

Numeracy

  • Recognises cost parameters and interprets numerical information accordingly
  • Calculates changes to timelines resulting from changes to plan

Self-management

  • Identifies responsibilities and boundaries of own role

Teamwork

  • Selects and uses appropriate conventions and protocols when communicating with internal and external stakeholders to seek or share information
  • Uses interpersonal skills to negotiate acceptable outcomes

Planning and organising

  • Plans and organises complex activities, monitors implementation and manages relevant communication
  • Resolves problems and makes decisions based on analysis of options against set criteria and targets

Unit Mapping Information

Supersedes and is equivalent to BSBPMG518 Manage project procurement.

Supersedes but is not equivalent to BSBPMG609 Direct procurement and contracting for a project program.

Links

Companion Volume Implementation Guide is found on VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10

 

Assessment requirements

Modification History

Release  

Comments  

Release 1

This version first released with BSB Business Services Training Package Version 7.0.

Performance Evidence

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

  • manage project procurement on at least two occasions.

In the course of above, the candidate must:

  • determine procurement requirements and produce a procurement management plan
  • carry out procurement and contracting activities according to agreed processes
  • monitor activities across a project’s life cycle and resolve issues that could affect achievement of project objectives
  • create and maintain procurement records and documentation according to requirements of project and organisation
  • document a review of procurement management processes and procedures
  • identify and act according to probity and project governance constraints.

Knowledge Evidence

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

  • project objectives, needs and budget
  • procurement management plan
  • vendor selection criteria
  • legal obligations
  • probity and project governance constraints that relate to project procurement in a project and industry context
  • selection processes and selection criteria
  • project life cycle
  • conflict resolution and management.

Assessment Conditions

Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.

This includes access to:

  • workplace documentation and resources relevant to procurement and contracts.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Links

Companion Volume Implementation Guide is found on VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10