Release 

Comments 

Release 1

This version first released with BSB Business Services Training Package Version 2.0.

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Record collection information

1.1 Confirm collection material to be recorded, and associated timelines

1.2 Handle material in a manner which ensures its integrity according to organisational access requirements

1.3 Research relevant information sources to establish information for fields of information

1.4 Enter data into collection records following organisational procedures and guidelines

1.5 Follow legal constraints and cultural protocols regarding data protection and management

1.6 Process records, applying suitable formats

2 Maintain information records

2.1 Update or transfer information according to organisational policies and procedures

2.2 Protect confidential information and adhere to copyright requirements for record storage

2.3 Store records safely and according to organisational procedures

3 Improve information recordkeeping

3.1 Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required

3.2 Seek feedback on own work performance and note areas for improvement

3.3 Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel

Skill 

Performance 

Criteria 

Description 

Reading

1.3, 1.5, 1.6. 2.1-2.3, 3.1, 3.3

• Interprets key information and data from a range of sources to determine and complete work requirements

Writing

1.1, 1.4, 1.6, 2.1, 3.1-3.3

• Applies correct formats in line with organisational records processing policies and procedures
• Prepares recommendations for continuous improvement of records processing and recording
• Produces workplace documentation using appropriate vocabulary and formats, and correct grammatical structures and conventions

Oral Communication

1.1, 3.1-3.3

• Listens and responds to instructions and feedback to ensure correct recording and maintenance of collection information
• Uses appropriate tone and language when communicating with others

Numeracy

1,1, 1.3-1.6, 2.1, 3.3

• Interprets numerical information and applies basic mathematical calculations relating to measurement, tracking and retrieval of collections data
• Works with and complies with sequential numerical record-keeping systems requirements

Navigate the world of work

1.1, 1.2, 1.4, 1.5, 2.1-2.3, 3.1

• Takes personal responsibility for meeting deadlines and following explicit and implicit policies, procedures and legislative or regulatory requirements

Interact with others

1.1, 3.1-3.3

• Collaborates and cooperates with others to achieve outcomes

Get the work done

1.1-1.3, 3.1, 3.3

• Takes responsibility for planning, sequencing and prioritising tasks and own workload for efficiency and effective outcomes
• Accepts responsibility for addressing predictable problems and initiates standard procedures in response, applying problem solving processes in determining a solution
• Uses digital technologies and systems to access information, search and enter data, present information and communicate with others, cognisant of data security and safety
• Uses analytical and lateral thinking to review practices and suggest improvements

Code and title  

current version 

Code and title 

previous version 

Comments 

Equivalence status 

BSBLIB401 Record and maintain collection information

CULCNM403A Record and maintain collection information

Updated to meet Standards for Training Packages

Unit moved from Library, Information and Cultural Services Training Package to Business Services Training Package.

Equivalent unit

Release 

Comments 

Release 1

This version first released with BSB Business Services Training Package Version 2.0.