Unit of competency details

BSBITU301A - Create and use databases (Release 1)


Usage recommendation:
Is superseded by and equivalent to BSBITU301 - Create and use databasesUpdated to meet Standards for Training Packages 24/Mar/2015

ReleaseRelease date
1 1 (this release) 18/Apr/2008

Training packages that include this unit

CodeSort Table listing Training packages that include this unit by the Code columnTitleSort Table listing Training packages that include this unit by the Title columnRelease
PUA00 - Public Safety Training PackagePublic Safety Training Package 8.1 
SIT12 - Tourism, Travel and Hospitality Training PackageTourism, Travel and Hospitality Training Package 1.0-2.0 
CPC08 - Construction, Plumbing and Services Training PackageConstruction, Plumbing and Services Training Package 6.0-9.9 
PSP12 - Public Sector Training PackagePublic Sector Training Package 1.0 
AUR05 - Automotive Industry Retail, Service and Repair Training PackageAutomotive Industry Retail, Service and Repair Training Package 3.0,4.0 
BSB07 - Business Services Training PackageBusiness Services Training Package 5.0-9.0 
LGA04 - Local Government Training PackageLocal Government Training Package 2.2-3.0 
CUV11 - Visual Arts, Crafts and Design Training PackageVisual Arts, Crafts and Design Training Package 1.0 
PSP04 - Public Sector Training PackagePublic Sector Training Package 4.1-4.2 
CUS09 - MusicMusic 1.1-1.2 
DEF12 - Defence Training PackageDefence Training Package 1.0-2.0 
CUV03 - Visual Arts, Craft and Design Training PackageVisual Arts, Craft and Design Training Package 3.0 
SIT07 - Tourism, Hospitality and Events Training PackageTourism, Hospitality and Events Training Package 2.3-3.0 
CUE03 - Entertainment Training PackageEntertainment Training Package 3.1-3.2 
RGR08 - Racing Training PackageRacing Training Package 1.0-2.0 

Qualifications that include this unit

CodeSort Table listing Qualifications that include this unit by the Code columnTitleSort Table listing Qualifications that include this unit by the Title columnUsage RecommendationRelease
CUV30411 - Certificate III in Arts AdministrationCertificate III in Arts AdministrationSuperseded
CUV40503 - Certificate IV in Arts AdministrationCertificate IV in Arts AdministrationSuperseded
AUR10105 - Certificate I in AutomotiveCertificate I in AutomotiveSuperseded
BSB31007 - Certificate III in Business Administration (Legal)Certificate III in Business Administration (Legal)Superseded1-2 
SIT30407 - Certificate III in Tourism (Visitor Information Services)Certificate III in Tourism (Visitor Information Services)Deleted
SIT50312 - Diploma of HospitalityDiploma of HospitalitySuperseded1-3 
CPC50611 - Diploma of Hydraulic Services DesignDiploma of Hydraulic Services DesignSuperseded
CPC40808 - Certificate IV in Swimming Pool and Spa BuildingCertificate IV in Swimming Pool and Spa BuildingSuperseded1-4 
SIT30707 - Certificate III in HospitalityCertificate III in HospitalitySuperseded
AUR21105 - Certificate II in Automotive SalesCertificate II in Automotive SalesSuperseded1-2 
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Accredited courses that have this unit in the completion mapping

CodeSort Table listing Accredited courses that have this unit in the completion mapping by the Code columnTitleSort Table listing Accredited courses that have this unit in the completion mapping by the Title columnStatus
22189VIC - Certificate III in Community Cultural DevelopmentCertificate III in Community Cultural Development Non-Current
21916VIC - Diploma of Shared TechnologyDiploma of Shared Technology Non-Current
21917VIC - Advanced Diploma of Shared TechnologyAdvanced Diploma of Shared Technology Non-Current
10408NAT - Diploma of Aboriginal and Torres Strait Islander Legal AdvocacyDiploma of Aboriginal and Torres Strait Islander Legal Advocacy Non-Current
39277QLD - Diploma of Business and Commerce StudiesDiploma of Business and Commerce Studies Non-Current
39284QLD - Certificate III in Core Skills for Employment and Training - CommunicationCertificate III in Core Skills for Employment and Training - Communication Non-Current
21957VIC - Diploma of Electrical Project ManagementDiploma of Electrical Project Management Non-Current
21915VIC - Certificate IV in Shared TechnologyCertificate IV in Shared Technology Non-Current
10254NAT - Certificate III in Women's EducationCertificate III in Women's Education Non-Current
10098NAT - Certificate III in Vocational and Study PathwaysCertificate III in Vocational and Study Pathways Non-Current
22276VIC - Advanced Diploma of Legal PracticeAdvanced Diploma of Legal Practice Non-Current
22053VIC - Advanced Diploma of Legal PracticeAdvanced Diploma of Legal Practice Non-Current
22263VIC - Certificate IV in Integrated TechnologiesCertificate IV in Integrated Technologies Non-Current


SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 080905 Practical Computing Skills  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 080905 Practical Computing Skills  25/Jul/2008 
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Modification History

Not applicable.

Unit Descriptor

Unit descriptor 

This unit describes the performance outcomes, skills and knowledge required to create simple two table relational databases with reports and queries, for the storage and retrieval of information.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Application of the Unit

Application of the unit 

This unit applies to individuals employed in a range of work environments who develop and use simple databases to store and retrieve data. They may provide administrative support within an enterprise, or may be independently responsible for the storage and retrieval of data relating to their own work roles.

Licensing/Regulatory Information

Not applicable.


Prerequisite units 

Employability Skills Information

Employability skills 

This unit contains employability skills.

Elements and Performance Criteria Pre-Content

Elements describe the essential outcomes of a unit of competency.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide.

Elements and Performance Criteria



1. Create a simple database

1.1. Design a simple database, with at least two tables, using a database application , basic design principles , software functions  and simple formulae 

1.2. Develop a table with fields and attributes according to database usage, as well as data  considerations and user requirements

1.3. Create a primary key for each table

1.4. Modify table layout and field attributes as required

1.5. Create a relationship between the two tables

1.6. Check and amend data  entered, in accordance with organisational and task requirements

2. Create reports and queries

2.1. Determine information output, database tables to be used and report layout  to meet task requirements

2.2. Determine data groupings, search and sort criteria to meet task requirements

2.3. Run reports and queries to check that results and formulae provide the required data

2.4. Modify reports to include or exclude additional requirements

3. Use database

3.1. Ensure data input meets designated time lines  and organisational requirements for speed and accuracy

3.2. Use manuals, user documentation and online help to overcome problems with database design and production

3.3. Preview, adjust and print  database reports or forms in accordance with organisational and task requirements

3.4. Name and store databases , in accordance with organisational requirements, and exit application without data loss or damage

3.5. Prepare and distribute reports to appropriate person in a suitable format

Required Skills and Knowledge


This section describes the skills and knowledge required for this unit.

Required skills 

  • numeracy skills to create simple queries and to use simple formulae
  • planning and organising skills to develop effective databases
  • problem-solving skills to address inconsistencies in data and issues in database, and to query structures.

Required knowledge 

  • key provisions of relevant legislation from all forms of government, standards and codes that may affect aspects of business operations, such as:
  • anti-discrimination legislation
  • ethical principles
  • codes of practice
  • privacy laws
  • occupational health and safety
  • organisational requirements relating to data entry, storage and presentation.

Evidence Guide


The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment 

Critical aspects for assessment and evidence required to demonstrate competency in this unit 

Evidence of the following is essential:

  • creating simple databases and queries
  • manipulating data using queries
  • formatting data into a final version.

Context of and specific resources for assessment 

Assessment must ensure:

  • access to an actual workplace or simulated environment
  • access to office equipment and resources
  • access to sample data.

Method of assessment 

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

  • direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
  • review of authenticated documents from the workplace or training environment
  • demonstration of techniques.

Guidance information for assessment 

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

  • administration units
  • other information and communications technology units.

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Database applications  may include:

  • commercial database applications
  • organisational specific database applications

Basic design principles  may include:

  • naming conventions
  • data layout
  • formatting
  • database use
  • required output
  • reporting and presentation requirements

Software functions  may include:

  • adding, deleting, moving, re-labelling fields
  • altering field widths
  • calculating, using formula
  • data protection
  • field definitions and attributes
  • formatting fields
  • formatting text
  • headers and footers
  • inserting and deleting blank lines and spaces
  • repeating (if available)
  • table, form and report wizards

Simple formulae  may include:

  • average
  • count
  • division
  • maximum
  • minimum
  • multiplication
  • subtraction
  • sum
  • combinations of above

Data  may include:

  • numbers
  • text

Checking and amending data  may include:

  • accuracy of data
  • accuracy of formulae with calculator
  • ensuring instructions with regard to content and format have been followed
  • outcome of sorting or filtering
  • proofreading
  • spelling, electronically and manually

Report layout  may include:

  • alignment on page
  • columns
  • enhancements to format - borders, patterns and colours
  • enhancements to text
  • formatting provided through use of a wizard or other automated process
  • headers/footers
  • logical ordering of data
  • tables

Designated time lines  may include:

  • time line agreed with internal or external client
  • time line agreed with supervisor or person requiring database

Printing  may include:

  • forms
  • queries
  • records
  • reports
  • tables

Storing databases  may include:

  • authorised access
  • filing locations
  • naming conventions
  • organisational policy for backing up files
  • organisational policy for filing hard copies of databases
  • security
  • storage in electronic folders and sub-folders
  • storage on disk drives, CD-ROM, back-up tapes

Unit Sector(s)

Unit sector 

Competency field

Competency field 

Information and communications Technology - IT use

Co-requisite units

Co-requisite units