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Unit of competency details

BSBINS515 - Participate in archiving activities (Release 1)

Summary

Usage recommendation:
Current
Release Status:
Current
Releases:
ReleaseRelease date
1 1 (this release) 19/Oct/2020


Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 091301 Librarianship And Information Management  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 091301 Librarianship And Information Management  17/Dec/2020 
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Unit of competency

Modification History

Release  

Comments  

Release 1

This version first released with BSB Business Services Training Package Version 7.0.

Application

This unit describes the skills and knowledge required to participate in analysis of archiving requirements, surveying, arranging, and describing collections and storing and using archives.

The unit applies to individuals involved in archiving roles in an organisation with archiving requirements, working autonomously but in consultation with other colleagues and wider stakeholders.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Unit Sector

Technical Skills – Information Services

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Select and acquire archival material

1.1 Analyse organisation’s functions and requirement for archiving according to legislation, regulations and organisational policies and procedures

1.2 Identify materials required for archiving according to analysis

1.3 Consult with relevant stakeholders and identify research value and access requirements

1.4 Collect relevant materials

2. Control the collection

2.1 Survey the received material

2.2 Describe and document context, size, scope and format of collected materials

2.3 Document access restrictions and requirements according to legislation, regulations and organisational policies and procedures

2.4 Allocate appropriate storage for the material

3. Arrange and describe collection

3.1 Identify original order and arrangement of materials

3.2 Sort and arrange material into original order, where required

3.3 Identify relevant standards applicable to collection

3.4 Describe materials in collection management system

3.5 Create and document series and sub series and list items according to relevant standards and organisational policies and procedures

3.6 Develop finding aid for archival material according to relevant standards and organisational policies and procedures

4. Store archives

4.1 Determine whether archives are to be stored in an organisation or external facility

4.2 Ensure facility provisions and characteristics are adequate and of archival standard and that security procedures are in place and implemented

5. Use archives

5.1 Identify methods to provide access to the collection

5.2 Develop procedures for identifying, requesting and returning archives from and to storage

5.3 Ensure records are searchable and retrievable

5.4 Provide a suitable secure environment in which archives may be examined according to established procedures

5.5 Ensure that archives are in secure custody at all times

5.6 Ensure access restrictions are applied when archival material is provided to users

6. Participate in preservation activities

6.1 Use elements of preservation practices and conservation treatments for physical part of the collection

6.2 Describe steps in planning for disasters, and implement steps, where required

6.3 Identify and use key concepts and steps in digital preservation

6.4 Prepare and implement preservation plans for format types and or systems

Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

SKILL 

DESCRIPTION 

Reading

  • Identifies, interprets, analyses and reviews information from a range of texts and other sources

Writing

  • Develops list of information management requirements in required format
  • Inputs information to create, identify, retrieve or modify records

Oral Communication

  • Communicates to exchange information with others using questioning and careful listening to clarify requirements

Numeracy

  • Interprets and analyses numerically expressed information from records to determine their classification and management requirements

Self-management

  • Takes responsibility for following organisational policies and procedures

Planning and organising

  • Sequences and schedules tasks required to achieve outcomes according to organisational policies and procedures

Technology

  • Uses digital systems and tools to access, organise, analyse and display records, showing awareness of the need for data security

Unit Mapping Information

No equivalent unit. New unit.

Links

Companion Volume Implementation Guide is found on VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10

 

Assessment requirements

Modification History

Release  

Comments  

Release 1

This version first released with BSB Business Services Training Package Version 7.0.

Performance Evidence

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

  • analyse archiving requirements, survey, arrange, describe, store, and use archives according to organisational policies and procedures on at least two occasions.

In the course of the above, the candidate must:

  • identify materials as archives according to analysis
  • assess size and scope of materials in archival custody
  • consult with relevant stakeholders.

Knowledge Evidence

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

  • key aspects of legislation, regulations and organisational policies and procedures relevant to archiving
  • required methods for describing collections
  • methods for analysing materials
  • key considerations when migrating digital records
  • key aspects of research value of materials.

Assessment Conditions

Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.

This includes access to:

  • relevant policies and procedures manuals and collection usage data
  • relevant statistical information.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Links

Companion Volume Implementation Guide is found on VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10