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Unit of competency details

BSBINS513 - Contribute to records management framework (Release 1)

Summary

Usage recommendation:
Current
Mapping:
MappingNotesDate
Supersedes BSBRKG506 - Develop and maintain terminology and classification schemes 18/Oct/2020
Supersedes and is equivalent to BSBRKG601 - Define recordkeeping framework 18/Oct/2020
Supersedes BSBRKG605 - Determine records requirements to document a function 18/Oct/2020
Supersedes BSBRKG607 - Document and monitor the record creating context 18/Oct/2020
Supersedes BSBRKG608 - Plan management of records over time 18/Oct/2020

Release Status:
Current
Releases:
ReleaseRelease date
1 1 (this release) 19/Oct/2020


Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 091301 Librarianship And Information Management  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 091301 Librarianship And Information Management  17/Dec/2020 
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Unit Of competency

Modification History

Release  

Comments  

Release 1

This version first released with BSB Business Services Training Package Version 7.0.

Application

This unit describes the skills and knowledge required to define, identify and contribute to the information management framework for an organisation or business unit at functional level.

The unit applies to individuals who use analytical skills and specialist knowledge of information management systems and business areas to develop frameworks to support business operations. The individual may have responsibility for a team or sole responsibility for their work within the business system.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Unit Sector

Technical Skills – Information Services

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish regulatory and social environment

1.1 Identify and document legal and regulatory framework for the organisation according to industry standards

1.2 Analyse and document relevant information management legislation requirements

1.3 Review documentation of organisational functions for compliance, accountability, objectives and sustainability

1.4 Analyse broad social context in which the organisation operates and determine community expectations

2. Identify records management areas of risk and update strategy

2.1 Review and update organisation’s risk analyses and identify implications for record creation and retention

2.2 Identify and document the risks and liabilities that records management frameworks are required to reduce

3. Identify records management requirements for each business function

3.1 Identify and analyse risks, liabilities and regulatory requirements for each business function

3.2 Document and communicate determined record requirements for each business function

3.3 Create and maintain guidelines to assist organisation employees to create, capture and maintain required records

4. Assist in establishing records management framework for organisation

4.1 Develop and communicate an overview of responsibilities for information management within the organisation

4.2 Define records management responsibilities for each business function

4.3 Define relevant stakeholders’ responsibilities according to regulatory requirements and organisational policies and procedures

4.4 Integrate identified risks and liabilities managed by information management with the definition of responsibilities for each function

4.5 Communicate documented framework including areas of risk, regulatory requirements, records requirements and responsibilities for information management review and endorsement, to relevant stakeholders

4.6 Assist in the development of a review process and charge relevant stakeholders with maintaining the currency of the organisation’s information management framework

Foundation Skills

This section describes those language, literacy, numeracy and employment skills that are essential to performance but not explicit in the performance criteria.

Skill 

Description 

Reading

  • Researches, analyses and evaluates information from a range of complex texts against specific requirements to determine organisational needs

Writing

  • Prepares logically structured documentation that integrates complex concepts, processes and relationships and meets required organisation practice and standards
  • Uses clear language and terminology to effectively convey information appropriate for purpose and audience

Oral Communication

  • Presents information using language and non-verbal features appropriate to audience
  • Uses listening and questioning skills to clarify information and confirm understanding

Planning and organising

  • Develops plans to manage complex, non-routine tasks with an awareness of how they contribute to the overall organisation

Problem solving

  • Recognises and addresses unfamiliar problems of increasing complexity within own scope

Technology

  • Understands the uses of digital tools and technologies in the information management process

Unit Mapping Information

Supersedes and is equivalent to BSBRKG601 Define recordkeeping framework.

Supersedes but is not equivalent to:

  • BSBRKG506 Develop and maintain terminology and classification schemes
  • BSBRKG605 Determine records requirements to document a function
  • BSBRKG607 Document and monitor the record creating context
  • BSBRKG608 Plan management of records over time.

Links

Companion Volume Implementation Guide is found on VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10

 

Assessment requirements

Modification History

Release  

Comments  

Release 1

This version first released with BSB Business Services Training Package Version 7.0.

Performance Evidence

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

  • define, identify and contribute to the records management framework for an organisation or work area.

In the course of the above, the candidate must:

  • analyse information from a range of sources to identify how records management framework can address compliance requirements, risks and liabilities arising from:
  • legislation and regulations that apply to the organisation
  • social context
  • business functions within the organisation
  • assist the development and implementation of a framework for records management to meet the identified issues and needs including:
  • rights, responsibilities, accountabilities and authorities
  • specific records and evidence to be kept
  • technologies, standards and processes for records management
  • contribute to processes and responsibilities for management and review of the records management framework.

Knowledge Evidence

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

  • key provisions of relevant legislation, regulations and standards applicable to the organisation
  • key principles and processes of records management
  • organisational business functions, structure and culture related to records management
  • relevant industry standards.

Assessment Conditions

Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.

This includes access to:

  • legislation, regulations, standards and codes relevant to records management
  • workplace documentation and resources relevant to performance evidence.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Links

Companion Volume Implementation Guide is found on VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10