Modification History
Not applicable.
Unit Descriptor
This unit covers the use of database software to complete business tasks and produce usable complex documents.
This unit is related to BSBADM305A Create and use databases.
This unit covers the use of database software to complete business tasks and produce usable complex documents.
This unit is related to BSBADM305A Create and use databases.
Application of the Unit
Not applicable.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
Not applicable.
Elements and Performance Criteria Pre-Content
Not applicable.
Elements and Performance Criteria
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Elements and Performance Criteria |
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Element |
Performance Criteria |
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1 |
Use safe work practices |
1.1 |
Workspace, furniture and equipment are adjusted to suit the ergonomic requirements of the user |
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1.2 |
Work organisation meets organisational and statutory requirements for computer operation |
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1.3 |
Energy and resource conservation techniques are used to minimise wastage in accordance with organisational and statutory requirements |
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2 |
Develop a linked database solution |
2.1 |
Task is analysed and specifications for databases are determined |
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2.2 |
Organisational and task requirements in relation to data entry, storage, output, reporting and presentation requirements are identified |
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2.3 |
Databases are designed and constructed to meet the requirements of the given situation |
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2.4 |
Field attributes are set according to data type and databases are linked by a common field in accordance with software procedures |
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2.5 |
Database design utilises software functions and formulae to meet identified requirements |
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3 |
Develop database record forms and reports |
3.1 |
Data entry forms are designed and created to meet specified requirements for entering and displaying information |
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3.2 |
Data table and form layout enable efficient data input and display |
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3.3 |
Field attributes are set according to data type and formulae / calculated field incorporated to meet task specifications |
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3.4 |
Report formats are designed and c reated according to specified criteria using conditional operators as required |
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3.5 |
Database reports are formatted in accordance with organisational style and presentation requirements |
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3.6 |
Queries and formulae are tested to confirm output meets task requirements |
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4 |
Automate and standardise database operation |
4.1 |
Tasks are evaluated to identify those where automation would increase efficiency |
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4.2 |
Macros are created, used and edited to fulfil the requirements of the task and automate database operation |
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4.3 |
Templates are developed, edited and used to ensure consistency of design and layout for forms and reports in accordance with organisational requirements |
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5 |
Use databases |
5.1 |
Data is entered, checked and amended in accordance with organisational and task requirements |
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5.2 |
Data is imported / exported between compatible databases and host documents adjusted in accordance with software and system procedures |
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5.3 |
Manuals, user documentation and on-line help are used to overcome problems with spreadsheet design and production |
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5.4 |
Database reports and/or forms are previewed, adjusted and printed in accordance with organisational and task requirements |
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5.5 |
Database is named and stored, in accordance with organisational requirements and the application exited without data loss/damage |
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Required Skills and Knowledge
Not applicable.
Evidence Guide
The Evidence Guide identifies the critical aspects, underpinning knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statement.
Critical Aspects of Evidence
Integrated demonstration of all elements of competency and their performance criteria
Successful operation of linked databases
Knowledge and application of advanced database functions to achieve efficient design of databases
Underpinning Knowledge *
* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.
Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
Advanced functions of database software applications
Impact of formatting and design on the presentation and readability of data
Organisational policies and procedures
Underpinning Skills
Literacy skills to interpret and evaluate the purposes and uses of various features of databases; use a variety of strategies for planning and reviewing own work
Proofreading and editing skills to check for accuracy and consistency of information by consulting additional resources
Problem solving skills to use processes flexibly and interchangeably
Numeracy skills to collate and present data; graphs and related references
Communication skills to follow complex oral instructions when using technology; listen to and interpret complex sequenced instructions
Keyboarding skills
Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities
Resource Implications
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace which may include:
workplace references such as computer user manuals, organisational policies and procedures and workplace procedural manuals
computer equipment including relevant software, printer
guide/examples of 'house style'
equipment (eg paper and other materials)
Consistency of Performance
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations
Context /s of Assessment
Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement
Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit
Key Competency Levels
Collecting , analysing and organising information (Level 2)- to determine database requirements
Communicating ideas and information (Level 1)- through well-designed records and reports
Planning and organising activities (Level 1)- to link databases and meet task specifications
Working with teams and others (Level 1)- to determine database purpose / use
Using mathematical ideas and techniques (Level 1)- to utilise formulae and calculate fields
Solving problems (Level 2)- using manuals and on-line help
Using technology (Level 2)- to develop and use complex databases
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies
The Evidence Guide identifies the critical aspects, underpinning knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statement.
Critical Aspects of Evidence
Integrated demonstration of all elements of competency and their performance criteria
Successful operation of linked databases
Knowledge and application of advanced database functions to achieve efficient design of databases
Underpinning Knowledge *
* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.
Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
Advanced functions of database software applications
Impact of formatting and design on the presentation and readability of data
Organisational policies and procedures
Underpinning Skills
Literacy skills to interpret and evaluate the purposes and uses of various features of databases; use a variety of strategies for planning and reviewing own work
Proofreading and editing skills to check for accuracy and consistency of information by consulting additional resources
Problem solving skills to use processes flexibly and interchangeably
Numeracy skills to collate and present data; graphs and related references
Communication skills to follow complex oral instructions when using technology; listen to and interpret complex sequenced instructions
Keyboarding skills
Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities
Resource Implications
The learner and trainer should have access to appropriate documentation and resources normally used in the workplace which may include:
workplace references such as computer user manuals, organisational policies and procedures and workplace procedural manuals
computer equipment including relevant software, printer
guide/examples of 'house style'
equipment (eg paper and other materials)
Consistency of Performance
In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations
Context /s of Assessment
Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement
Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package
Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment
Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit
Key Competency Levels
Collecting , analysing and organising information (Level 2)- to determine database requirements
Communicating ideas and information (Level 1)- through well-designed records and reports
Planning and organising activities (Level 1)- to link databases and meet task specifications
Working with teams and others (Level 1)- to determine database purpose / use
Using mathematical ideas and techniques (Level 1)- to utilise formulae and calculate fields
Solving problems (Level 2)- using manuals and on-line help
Using technology (Level 2)- to develop and use complex databases
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies
Range Statement
The Range Statement provides advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation , codes and national standards relevant to the workplace which may include :
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Organisational policy and procedures may include :
log-on procedures
password protection
storage / location of data
standard formats
author's instructions
use of templates
Ergonomic requirements may include :
workstation height and layout
chair height, seat and back adjustment
footrest
screen position
keyboard and mouse position
document holder
posture
avoiding radiation from computer screens
lighting
noise minimisation
Work organisation may include :
mix of repetitive and other activities
rest periods
exercise breaks
Conservation techniques may include :
double-sided paper use
re-used paper for rough drafts (observing confidentiality requirements)
recycling used and shredded paper
utilising power-save options for equipment
Database design may include :
Analysis
Appropriateness
field attributes
formulae (if required)
functions (if available)
format
entry and validation of data
importing and exporting data
linking fields
formatting and reformatting
split screen operation (if available)
Formulae may include :
Addition
Subtraction
Multiplication
Division
Maximum
Minimum
Average
combinations of above
Data entry form creation may include :
field definitions
record layout
format
blank lines and spaces
insert
delete
titles
fields:
alter widths
move
re-label
add
delete
repeating (if available)
calculate/formula
Reports may include :
Query
selection criteria
conditional operators (and, or, not)
record selection
format
field selection
headers and footers (if available)
Macro selection options may include :
Append
Edit
Query
List
Delete
Report
Exit
Templates may include :
Forms
Reports
headers/footers
page formats
font types and sizes
headings
Printing may include :
Records
Tables
Forms
Queries
Reports
Storage of data may include :
storage in folders / sub-folders
storage on hard/floppy disk drives, CDROM, tape backup
organisation policy for backing up files
organisation policy for filing hard copies of spreadsheets
filing locations
security
authorised access
The Range Statement provides advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation , codes and national standards relevant to the workplace which may include :
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Organisational policy and procedures may include :
log-on procedures
password protection
storage / location of data
standard formats
author's instructions
use of templates
Ergonomic requirements may include :
workstation height and layout
chair height, seat and back adjustment
footrest
screen position
keyboard and mouse position
document holder
posture
avoiding radiation from computer screens
lighting
noise minimisation
Work organisation may include :
mix of repetitive and other activities
rest periods
exercise breaks
Conservation techniques may include :
double-sided paper use
re-used paper for rough drafts (observing confidentiality requirements)
recycling used and shredded paper
utilising power-save options for equipment
Database design may include :
Analysis
Appropriateness
field attributes
formulae (if required)
functions (if available)
format
entry and validation of data
importing and exporting data
linking fields
formatting and reformatting
split screen operation (if available)
Formulae may include :
Addition
Subtraction
Multiplication
Division
Maximum
Minimum
Average
combinations of above
Data entry form creation may include :
field definitions
record layout
format
blank lines and spaces
insert
delete
titles
fields:
alter widths
move
re-label
add
delete
repeating (if available)
calculate/formula
Reports may include :
Query
selection criteria
conditional operators (and, or, not)
record selection
format
field selection
headers and footers (if available)
Macro selection options may include :
Append
Edit
Query
List
Delete
Report
Exit
Templates may include :
Forms
Reports
headers/footers
page formats
font types and sizes
headings
Printing may include :
Records
Tables
Forms
Queries
Reports
Storage of data may include :
storage in folders / sub-folders
storage on hard/floppy disk drives, CDROM, tape backup
organisation policy for backing up files
organisation policy for filing hard copies of spreadsheets
filing locations
security
authorised access
Unit Sector(s)
Not applicable.
