Unit of competency details

BSBADM402A - Produce complex business documents (Release 1)

Summary

Releases:
ReleaseStatusRelease date
1 1 (this release)Current 17/Aug/2001

Usage recommendation:
Deleted
The Deleted usage recommendation was implemented on 13 June 2017 to describe training components that have no replacement. Enrolments in training components and statements of attainment or qualifications issued before 13 June 2017 are valid. For any components marked as deleted after 13 June 2017, the applicable transition/teach-out periods apply. For specific questions regarding the enrolment, delivery or issuance of a statement of attainment/qualification, please contact your training regulator.
Mapping:
MappingNotesDate
DeletedDeleted from BSB01 Business Services Training Package (Superseded by BSB07)30/Nov/2007

Training packages that include this unit

CodeTitleSort Table listing Training packages that include this unit by the Title columnRelease
PUA00 - Public Safety Training PackagePublic Safety Training Package 8.1 
MEM05 - Metal and Engineering Training PackageMetal and Engineering Training Package 3.0-11.1 
DEF12 - Defence Training PackageDefence Training Package 2.0 
BSB01 - Business Services Training Package (Superseded by BSB07)Business Services Training Package (Superseded by BSB07) 1.0 

Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 080905 Practical Computing Skills  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 080905 Practical Computing Skills  17/Aug/2001 
The content being displayed has been produced by a third party, while all attempts have been made to make this content as accessible as possible it cannot be guaranteed. If you are encountering issues following the content on this page please consider downloading the content in its original form

Modification History

Not Available

INTRODUCTION

Unit Descriptor

This unit covers design and development of business documents using complex technical features of word processing and/or desktop publishing software.

This unit is related to BSBADM304A Design and develop text documents and BSBADM506A Manage business document design and development.

Competency Field

Business Administration Services

Element

Performance Criteria

1. Use safe work practices

1.1 Workspace, furniture and equipment are adjusted to suit the ergonomic requirements of the user

1.2 Work organisation meets organisational and statutory requirements for computer operation

1.3 Energy and resource conservation techniques are used to minimise wastage in accordance with organisational and statutory requirements

2. Analyse document requirements

2.1 Organisational and task requirements are identified prior to document design

2.2 Complex technical functions of the software are evaluated for their usefulness in fulfilling the requirements of the task

2.3 Document requirements are matched with software functions to provide efficient production of documents

3. Design complex documents

3.1 Document structure and layout are designed to suit the purpose, audience and information requirements of the task

3.2 Document is designed to enhance readability and appearance and meet organisational and task requirements for style and layout

3.3 Complex software functions are used to enable efficient manipulation of information and other material and ensure consistency of design and layout

3.4 Manuals, user documentation and on-line help are used to overcome problems with document design and production

4.Produce documents

4.1 Complex operations used in development of documents achieve required results

4.2 Documents are previewed, adjusted and printed in accordance with organisational and task requirements

4.3 Documents are named and stored, in accordance with organisational requirements and the application exited without information loss/damage.

4.4 Documents are prepared within designated timelines and organisational requirements for speed and accuracy.

RANGE STATEMENT

The Range Statement provides advice to interpret the scope and context of this unit of competency, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:

Legislation, codes and national standards relevant to the workplace which may include:

award and enterprise agreements and relevant industrial instruments

relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

relevant industry codes of practice

Complex documents may include:

long documents

multiple sections

multiple headers and footers

different odd and even pages

master documents

subdocuments

primary mail merge documents

mail merge data documents

templates

multiple users

hyperlinks

concordance files

document protection

linked and/or embedded objects

captions

call outs

drawing

WordArt

forms with fields

Software may include:

wordprocessing

advanced desktop publishing

Organisational policy and procedures may include:

log-on procedures

password protection

storage / location of data

standard formats

author s instructions

use of templates

Ergonomic requirements may include:

workstation height and layout

chair height, seat and back adjustment

footrest

screen position

keyboard and mouse position

document holder

posture

avoiding radiation from computer screens

lighting

noise minimisation

Work organisation may include:

mix of repetitive and other activities

rest periods

exercise breaks

Conservation techniques may include:

double-sided paper use

re-used paper for rough drafts (observing confidentiality requirements)

recycling used and shredded paper

utilising power-save options for equipment

Organisational requirements may include:

consistent corporate image

company logo

company colour scheme

established guidelines and procedures for document production

house styles

content restrictions

templates

organisation name, time, date, document title, filename, etc in header / footer

observing copyright legislation

Complex technical functions may include:

table of contents

index

importing

exporting

linking

embedding

merge criteria

fields

form fields

formulae

sort criteria

macros

templates

display features

data transfer

Structure and layout may include:

white space

typeface

graphics

photographs

drawing

boxes

colour

page layout

headings

columns

letter and memo conventions

Design choices may include:

simplicity

  • diversity
  • balance
  • typography
  • text flow

relative positioning of graphics and headings

Consistency of design and layout may include:

indentations

spacings

page numbers

typeface styles and point size

captions

bullet/ number lists

footnotes/endnotes

annotated references

borders

consistency with other business documents

Printing may include:

with drawing objects

  • with comments
  • with hidden text
  • with field codes

to fit specific number of pages

  • print to file
  • print merge

Naming and storage of documents may include:

file names which are easily identifiable in relation to the content

file/directory names which identify the operator, author, section, date etc

file names according to organisational procedure eg numbers rather than names

storage in folders / sub-folders

storage on hard/floppy disk drives, CD ROM, tape backup

organisation policy for backing up files

organisation policy for filing hard copies of documents

filing locations

security

authorised access

Designated timelines may include:

timeline agreed with supervisor/person requiring spreadsheet

timeline agreed with internal/external client

organisation timeline eg deadline requirements

EVIDENCE GUIDE

The Evidence Guide identifies the critical aspects, underpinning knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statement.

Critical Aspects of Evidence

Integrated demonstration of all elements of competency and their performance criteria

Knowledge and application of complex software functions

Underpinning Knowledge*

* At this level the learner must demonstrate understanding of a broad knowledge base incorporating some theoretical concepts.

Relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

Advanced functions of wordprocessing and/or desktop publishing software applications

Impact of formatting and design on the presentation and readability of documents

Organisational policies and procedures

Underpinning Skills

Literacy skills to interpret and evaluate the purposes and objectives of various types of software; consider aspects of context, purpose and audience when generating and formatting texts; display logical organisation of written information through the use of coherently linked paragraphs; use a variety of strategies for planning and reviewing own work; demonstrate drafting techniques; use simple and complex syntactic structures; select vocabulary to create nuances of meaning in particular contexts

Proofreading and editing skills to ensure clarity of meaning and conformity to organisational requirements; check for accuracy and consistency of information by consulting additional resources

Problem solving skills to use processes flexibly and interchangeably

Numeracy skills to collate and present data; graphs and annotated references

Communication skills to follow complex oral instructions when using technology; listen to and interpret complex sequenced instructions

  • Keyboarding skills

Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities

Resource Implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace which may include:

Workplace references such as computer user manuals, organisational policies and procedures and workplace procedural manuals

Computer equipment including relevant software, printer

Guide/examples of house style

Equipment (eg paper and other materials)

Consistency of Performance

In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations

Context/s of Assessment

Competency is demonstrated by performance of all stated criteria, including paying particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope as defined by the Range Statement

Assessment must take account of the endorsed assessment guidelines in the Business Services Training Package

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment

Assessment should reinforce the integration of the key competencies and the business services common competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit

KEY COMPETENCY LEVELS

NB: These levels do not relate to the Australian Qualifications Framework. They relate to the seven areas of generic competency that underpin effective workplace practices.

Collect, analyse and organise information

Communicate ideas and information

Plan and organise activities

Work with others and in teams

Use mathematical ideas and techniques

Solve problems

Use technology

Level 2

Level 1

Level 1

Level 1

Level 1

Level 2

Level 2

Three levels of performance denote level of competency required to perform a task.

1. Perform 2. Administer 3. Design

Collecting, analysing and organising information to determine document requirements

Communicating ideas and information through well-designed business documents

Planning and organising activities to meet designated timelines

Working with teams and others to determine document purpose and audience

Using mathematical ideas and techniques to determine design requirements

Solving problems using manuals and on-line help

Using technology to produce complex business documents

Please refer to the Assessment Guidelines for advice on how to use the Key Competencies

Training component details
The following details are displayed for each different NRT:-

Training packages

- Training package details
- Training package components

Qualifications

- Qualification details
- Qualification components

Accredited courses

- Accredited course details

Modules

- Module details

Units of competency

- Units of competency details
- Unit components

Skill sets

- Skill set details
- Skill set components

Click on the Export link to export the NRT information to MS Word or PDF.

Click on the Manage notification link to create or change a notification for this NRT.

When selecting the Display history check box a set of tables will appear displaying a log of historical values describing what has changed and when over time.

If you have access to make changes to an NRT, click on the Edit link on the upper right hand side of the summary box.