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Unit of competency details

AHCBUS504A - Prepare estimates, quotes and tenders (Release 1)

Summary

Usage recommendation:
Superseded
Mapping:
MappingNotesDate
Is superseded by and equivalent to AHCBUS504 - Prepare estimates, quotes and tendersThis unit is equivalent to AHCBUS504A Prepare estimates, quotes and tenders. 26/Jun/2016
Supersedes RTC5908A - Prepare estimates, quotes and tenders21/Jul/2011

Release Status:
Current
Releases:
ReleaseRelease date
1 1 (this release) 10/Jun/2011

Accredited courses that have this unit in the completion mapping

Training packages that include this unit

Qualifications that include this unit

CodeTitleSort Table listing Qualifications that include this unit by the Title columnRelease
NWP40615 - Certificate IV in Water Industry TreatmentCertificate IV in Water Industry Treatment 
NWP40515 - Certificate IV in Water Industry OperationsCertificate IV in Water Industry Operations 
AHC51710 - Diploma of Rural Machinery ManagementDiploma of Rural Machinery Management 1-3 
AHC51610 - Diploma of Irrigation ManagementDiploma of Irrigation Management 1-2 
AHC51410 - Diploma of Agribusiness ManagementDiploma of Agribusiness Management 1-5 
AHC51310 - Diploma of Pest ManagementDiploma of Pest Management 1-2 
AHC51210 - Diploma of Community Coordination and FacilitationDiploma of Community Coordination and Facilitation 1-3 
AHC51110 - Diploma of Conservation and Land ManagementDiploma of Conservation and Land Management 1-4 
AHC50710 - Diploma of Parks and Gardens ManagementDiploma of Parks and Gardens Management 1-2 
AHC50610 - Diploma of Landscape DesignDiploma of Landscape Design 1-2 
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Classifications

SchemeCodeClassification value
ASCED Module/Unit of Competency Field of Education Identifier 080101 Accounting  

Classification history

SchemeCodeClassification valueStart dateEnd date
ASCED Module/Unit of Competency Field of Education Identifier 080101 Accounting  04/Nov/2011 
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Modification History

Not Applicable

Unit Descriptor

Unit descriptor 

This unit covers the processes involved with preparation of estimates, quote and tenders and defines the standard required to: research the details of the quoted service and clarify with the client; identify requirements for estimate, quote or tender including format, specifications and deadline for submission; identify and cost the resources and services required to fulfil the tender and check for availability; investigate options for supplies, services, contractors and consultants with current pricing structures and availability; develop a work schedule with timelines and expenditure; consider potential problems and risks and develop contingency plans; develop detailed costing sheets with the final quoted cost, including an estimated margin for risk; submit the completed tender to the client with supporting information including details of organisations previous work and client feedback; seek feedback from the client to ensure information supplied is sufficient.

Application of the Unit

Application of the unit 

This unit applies to those who prepare estimates, quotes and tenders in a horticultural, agricultural or land management enterprise.

Licensing/Regulatory Information

Not Applicable

Pre-Requisites

Prerequisite units 

Employability Skills Information

Employability skills 

This unit contains employability skills.

Elements and Performance Criteria Pre-Content

Not Applicable

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

1. Carry out preliminary planning activities for estimating, quoting and/or tendering

1.1. Nature and scope of the project are identified in consultation with the client according to enterprise policy.

1.2. Format, specifications and deadline for submission of the estimate, quote or tender are identified and confirmed with the client.

1.3. Available relevant documentation is obtained and interpreted.

1.4. Project site is inspected and reconciled with scaled drawings, project and other site plans in consultation with the client, agent or other authority.

2. Determine resource requirements

2.1. Detailed project information and monetary sums are interpreted and recorded from client specifications.

2.2. Size, type and quantity of required project resources are identified and estimated according to client specifications.

2.3. Sources are identified and evaluated for the procurement of suitable project resources consistent with client requirements.

2.4. Appropriate tools and equipment are selected and used to calculate the correct size, type and quantity of each resource item.

2.5. Unit and total cost for each resource item are calculated and documented.

2.6. Necessary and appropriate contingency sums to complete the estimate, quote or tender are interpreted and documented.

2.7. Calculations are accurately recorded on a price summary sheet.

3. Prepare schedules for the estimate, quote or tender

3.1. Works schedule is documented according to client specifications.

3.2. Scheduling of resources is accurately documented consistent with the requirements of the works schedule.

3.3. Scheduling of financial requirements is accurately documented according to enterprise guidelines.

4. Prepare and document the estimate, quote or tender for submission to the client

4.1. Estimate, quote or tender price is calculated and checked according to enterprise guidelines.

4.2. Costed summaries and works, resource and financial schedules are compiled according to client specifications.

4.3. Quality assurance requirements, enterprise customer service procedures, conventional formatting and industry standards are strictly adhered to in the development of documentation.

4.4. Total estimate, quotation and/or tender is completed accurately and submitted to the client within the specified deadline.

4.5. Further information is provided and adjustments made according to client requirements.

Required Skills and Knowledge

REQUIRED SKILLS AND KNOWLEDGE 

This section describes the skills and knowledge required for this unit.

Required skills 

  • research and evaluate information
  • comply with legislative requirements
  • use literacy skills to fulfil job roles as required by the organisation. The level of skill may range from reading and understanding documentation to completion of written reports
  • use oral communication skills/language competence to fulfil the job role as specified by the organisation including questioning, active listening, asking for clarification, negotiating solutions and responding to a range of views
  • use numeracy skills to estimate, calculate and record complex workplace measures
  • use interpersonal skills to work with others and relate to people from a range of cultural, social and religious backgrounds and with a range of physical and mental abilities.

Required knowledge 

  • relevant State and Federal legislation, awards, enterprise agreements and management policies relating to labour hire and employment terms
  • current pricing structures and options for supplies, services, contractors and consultants
  • enterprise and industry standards and practices for formatting, organising and presenting financial and quantitative information
  • business ethics in relation to confidentiality and the tendering process.

Evidence Guide

EVIDENCE GUIDE 

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment 

Critical aspects for assessment and evidence required to demonstrate competency in this unit 

The evidence required to demonstrate competency in this unit must be relevant to workplace operations and satisfy holistically all of the requirements of the performance criteria and required skills and knowledge and include achievement of the following:

  • research the details of the quoted service and clarify with the client
  • identify requirements for estimate, quote or tender including format, specifications and deadline for submission
  • identify and cost the resources and services required to fulfil the tender and check for availability
  • investigate options for supplies, services, contractors and consultants with current pricing structures and availability
  • develop a work schedule with timelines and expenditure
  • consider potential problems and risks and develop contingency plans
  • develop detailed costing sheets with the final quoted cost, including an estimated margin for risk
  • submit the completed tender to the client with supporting information including details of organisations previous work and client feedback
  • seek feedback from the client to ensure information supplied is sufficient.

Context of and specific resources for assessment 

Competency requires the application of work practices under work conditions. Selection and use of resources for some worksites may differ due to the regional or enterprise circumstances.

Range Statement

RANGE STATEMENT 

The range statement relates to the unit of competency as a whole.

The subject of the estimate, quote or tender may include:

  • works relating to agricultural production
  • horticultural production
  • amenity horticulture projects
  • conservation and land management-related projects.

Unit Sector(s)

Unit sector 

Business

Co-requisite units

Co-requisite units 

Competency field

Competency field