BSB40507 Certificate IV in Business Administration

Revision Number: 1

BSB40507 Certificate IV in Business Administration

Modification History

Not applicable.

Description

Descriptor

This qualification reflects the role of individuals who use well-developed administrative skills and a broad knowledge base in a wide variety of administrative contexts. They apply solutions to a defined range of unpredictable problems, and analyse and evaluate information from a variety of sources. They may provide leadership and guidance to others with some limited responsibility for the output of others.

Job Roles

Accounts Supervisor

Executive Personal Assistant

Office Administrator

Project Assistant.

Pathways Information

Qualification Pathways

Entry requirements

There are no entry requirements for this qualification.

Pathways into the qualification

Preferred pathways for candidates considering this qualification include:

BSB30407 Certificate III in Business Administration or other relevant qualification/s

OR

vocational experience in providing administrative or operational support to individuals and/or teams but without a formal business administration qualification.

Examples of indicative job roles for candidates seeking entry based upon their vocational experience include:

Accounts Receivable Clerk

Accounts Payable Clerk

Clerk

Data Entry Operator

Junior Personal Assistant

Medical Records Officer

Receptionist

Office Administration Assistant

Office Administrator

Word Processing Operator.

This breadth of expertise would equate to the competencies required to undertake this qualification.

Pathways from the qualification

After achieving this qualification candidates may undertake:

BSB50407 Diploma of Business Administration.

Licensing/Regulatory Information

Licensing, Legislative, Regulatory or Certification Considerations

There is no direct link between this qualification and licensing, legislative and/or regulatory requirements. However, where required, a unit of competency will specify relevant licensing, legislative and/or regulatory requirements that impact on the unit.

Entry Requirements

Not applicable.

Employability Skills Summary

EMPLOYABILITY SKILLS QUALIFICATION SUMMARY
The following table contains a summary of the Employability Skills required by industry for this qualification. The Employability Skills facets described here are broad industry requirements that may vary depending on qualification packaging options.
Employability Skill	Industry/enterprise requirements for this qualification include:
Communication	communicating with colleagues and customers to gather information about their needs and to provide services listening to and following complex oral instructions proofreading and editing writing clear and detailed instructions
Teamwork	agreeing on the purpose and structure of documents, spreadsheets and databases with colleagues and clients collecting feedback from customers and colleagues coordinating and consulting with meeting participants referring queries to colleagues
Problem-solving	analysing document requirements and using online help, manuals and user documentation determining appropriate strategies to respond to user requests diagnosing customer service complaints and taking steps to improve the service making decisions about classification and storage of records
Initiative and enterprise	designing complex documents, databases and spreadsheets evaluating tasks to improve efficiency suggesting improvements to the structure and design of existing systems
Planning and organising	organising resources, equipment and time lines organising work schedules and meetings planning future business technology requirements planning task organisation to meet time lines
Self-management	evaluating own performance and identifying areas for improvement managing time and ensuring ergonomic requirements are met planning and reviewing own work using judgement and discretion with confidential information
Learning	actively participating in coaching and mentoring sessions to improve standards of service provision attending training/induction in the use of administrative systems
Technology	maintaining existing business technology and planning for future requirements using business technology such as computers, word processing programs and printers

Packaging Rules

Packaging Rules Total number of units = 10 10 elective units 5 elective units must be selected from the Group A units listed below. The remaining 5 elective units may be selected from the Group A or Group B unit listed below, or any currently endorsed Training Package or accredited course at the same qualification level. If not listed below, 1 elective unit may be selected from either a Certificate III or Diploma qualification. BSBITU307A Develop keyboarding speed and accuracy cannot be selected as an elective unit for this qualification. Elective units must be relevant to the work outcome, local industry requirements and the qualification level. Elective units Group A units Financial Administration BSBFIA401A Prepare financial reports General Administration BSBADM401B Produce complex texts from shorthand notes BSBADM405B Organise meetings BSBADM406B Organise business travel BSBADM411A Produce complex texts from audio transcription Information Management BSBINM401A Implement workplace information system IT Analysis and Design BSBITA401A Design databases IT Use BSBITU401A Design and develop complex text documents BSBITU402A Develop and use complex spreadsheets BSBITU404A Produce complex desktop published documents Writing BSBWRT401A Write complex documents Group B units Customer Service BSBCUS401A Coordinate implementation of customer service strategies BSBCUS402A Address customer needs E-Business BSBEBU401A Review and maintain a website Financial Administration BSBFIA402A Report on financial activity General Administration BSBADM407B Administer projects BSBADM409A Coordinate business resources Innovation BSBINN301A Promote innovation in a team environment Interpersonal Communication BSBCMM401A Make a presentation IT Support BSBITS401A Maintain business technology Marketing BSBMKG413A Promote products and services BSBMKG414B Undertake marketing activities Medical Services Administration BSBMED401B Manage patient record keeping system Occupational Health and Safety BSBOHS407A Monitor a safe workplace Relationship Management BSBREL401A Establish networks Research BSBRES401A Analyse and present research information Risk Management BSBRSK401A Identify risk and apply risk management processes Sustainability BSBSUS301A Implement and monitor environmentally sustainable work practices Selecting Elective Units for Different Outcomes The context for this qualification varies and this must guide the selection of elective units. An example of appropriate elective units for a particular outcome follows. Medical Records Officer 5 Group A units selected from: BSBADM401B Produce complex texts from shorthand notes BSBADM405B Organise meetings BSBADM406B Organise business travel BSBADM411A Produce complex texts from audio transcription BSBFIA401A Prepare financial reports BSBITA401A Design databases BSBITU402A Develop and use complex spreadsheets BSBITU404A Produce complex desktop published documents 5 Group B units: BSBADM409A Coordinate business resources BSBITS401A Maintain business technology BSBMED401B Manage patient record keeping system BSBOHS407A Monitor a safe workplace BSBRKG402B Provide information from and about records