Modification History
The version details of this endorsed unit of competency set are in the table below. The latest information is at the top.
Version |
Comments |
1.0 |
E Replaces and is equivalent to SITHACS001B Provide accommodation reception services. Prerequisite units removed. Minor adjustments to expression of content to streamline and improve unit. |
Unit Descriptor
This unit describes the performance outcomes, skills and knowledge required to check guests in and out of commercial accommodation establishments. It requires the ability to check daily arrivals, allocate rooms and complete relevant documentation.
Application of the Unit
This unit applies to all types of commercial accommodation, and to people who staff the reception area. They work within established procedures and systems under some supervision, but the customer service nature of the role means they apply some discretion and judgment in their interaction with guests.
Licensing/Regulatory Information
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
Elements and Performance Criteria
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
1. Prepare for guest arrival. |
1.1 Prepare and check reception area and equipment. 1.2 Check and review daily arrival details prior to guest arrival. 1.3 Allocate rooms according to guest requirements and organisational policy. 1.4 Follow up uncertain arrivals or reservations. 1.5 Compile and distribute accurate arrivals information to relevant colleagues, including special situations or requests. |
2. Welcome and register guests. |
2.1 Welcome guests courteously, confirm reservation details and seek opportunities to upsell when appropriate. 2.2 Complete registration procedures according to organisational security requirements. 2.3 Follow accounting procedures . 2.4 Provide arrival information to guests. 2.5 Follow organisational procedures where rooms are not immediately available or overbooking has occurred in order to minimise guest inconvenience. 2.6 Monitor activity against expected arrivals and report deviations. |
3. Organise guest departure. |
3.1 Review and check accuracy of departure lists. 3.2 Seek information on departing guests from other departments in a timely manner to facilitate preparation of account. 3.3 Generate guest accounts and check for accuracy. 3.4 Explain account clearly and courteously and process payments. 3.5 Recover and process keys or electronic cards. 3.6 Action or refer guest requests for departure assistance . 3.7 Process express checkouts according to organisational procedures as required. 3.8 Follow procedures for group checkout. |
4. Prepare front office records and reports. |
4.1 Prepare and update front office records within designated timelines. 4.2 Follow organisational policy in regard to room changes, no shows, extensions and early departures. 4.3 Distribute reports and records to the appropriate departments within designated timelines. 4.4 Reduce waste by minimising use of printed materials. |
Required Skills and Knowledge
This section describes the skills and knowledge required for this unit. |
Required skills |
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Required knowledge |
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Evidence Guide
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Overview of assessment |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
Evidence of the ability to:
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Context of and specific resources for assessment |
Assessment must ensure use of:
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Method of assessment |
A range of assessment methods should be used to assess the practical skills and knowledge required to provide front office reception services. The following examples are appropriate for this unit:
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Guidance information for assessment |
The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, workplace and job role, for example:
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Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. |
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Reservation details may include: |
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Accounting procedures may relate to: |
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Arrival information may relate to: |
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Departure assistance may include: |
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Front office records may include: |
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Unit Sector(s)
Not applicable.
Competency Field
Accommodation Services