Modification History
Release |
TP Version |
Comments |
3 |
PSP12V1 |
Unit descriptor edited. |
2 |
PSP04V4.2 |
Layout adjusted. No changes to content. |
1 |
PSP04V4.1 |
Primary release. |
Unit Descriptor
This unit covers participation in the provision of technical and legal information and data necessary to ensure that management and other stakeholders are informed about OHS and the effectiveness of the management of OHS.
It includes accessing and providing OHS information; collecting, collating and analysing data; and ensuring that this information and data is distributed throughout the workplace. It also addresses the legislative requirements for reporting and notification of OHS matters.
In practice, participation in the management of OHS information and data systems may overlap with other generalist or specialist public sector work activities such as promoting ethical practice, using complex communication strategies, undertaking research and analysis, coordinating resource usage, promoting compliance with legislation.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Application of the Unit
This unit applies to individuals with managerial responsibility for providing technical and legal information and data necessary to ensure that management and other stakeholders are informed about OHS and the effectiveness of the management of OHS
It includes accessing and providing OHS information; collecting, collating and analysing data; and ensuring that this information and data is distributed throughout the workplace. It also addresses the legislative requirements for reporting and notification of OHS matters.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
Elements are the essential outcomes of the unit of competency. |
Performance criteria describe the required performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1 Access sources of OHS information and data |
1.1 Sources of OHS information and data are identified, accessed and reviewed regularly. 1.2 Information and data is critically evaluated to ensure its accuracy, currency and relevance. 1.3 Appropriate formats for information and data storage and retrieval are determined. |
2 Assist in the application of policies and procedures for collection of workplace information , data and records |
2.1 Managers and key personnel are informed of legal requirements for information and data collection and record keeping. 2.2 OHS records are kept using appropriate tools . 2.3 Workplace information and data is collected according to established procedures . 2.4 Procedures for information and data collection, record keeping, amendments to legislation, and distribution of records are reviewed regularly to ensure their usability and relevance. |
3 Assist in maintaining an information and data management system that enables retrieval and distribution of OHS information and data |
3.1 Recommendations are made for storage of OHS information and data in a manner that makes it accessible to stakeholders and key personnel. 3.2 OHS information, data and records are accurately entered, and stored ethically . 3.3 Purposes and appropriate uses of OHS information and data are identified for meaningful outcomes. 3.4 Legislated reporting requirements to external bodies are met accurately and within time limits. 3.5 Training needs relevant to the management of the information and data system for appropriate personnel are regularly assessed and actioned as appropriate. 3.6 Information and data management system is regularly evaluated to ensure its ease of use and relevance to the OHS needs of the organisation. |
4 Use, apply and regularly review analytical techniques to evaluate and improve OHS performance |
4.1 Information and data collected is evaluated for validity and reliability. 4.2 Analytical techniques appropriate for evaluation of OHS performance (including positive performance indicators ) and identification of areas for improvement are identified. 4.3 Analytical techniques are applied appropriately and accurately. 4.4 OHS information and data analysis processes are reviewed regularly, in consultation with stakeholders, to ensure organisational and legislative requirements. |
5 Communicate OHS information and results of data analysis to stakeholders and external bodies |
5.1 Outcomes of information and data analysis are appropriately formatted taking account of the target audience . 5.2 OHS information and data is disseminated to managers, key personnel and stakeholders taking account of legal and ethical requirements. 5.3 OHS information and data is communicated objectively and feedback sought. 5.4 Recommendations are made for improvement in prevention strategies based upon information accessed and data analysis. |
6 Communicate the effectiveness of OHS information and data systems through monitoring and evaluation |
6.1 The effectiveness of the OHS information and data system is reviewed regularly. 6.2 Frequency, method and scope of review is determined in consultation with stakeholders. 6.3 Stakeholders are enabled to have input to review. 6.4 Areas for improvement in the OHS information and data system are identified and recommendations made for improvement. 6.5 Improvement strategies arising from the review are communicated to appropriate levels of authority through planning, documentation and implementation. |
Required Skills and Knowledge
This section describes the essential skills and knowledge and their level, required for this unit. |
Required skills : Look for evidence that confirms skills in:
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Required knowledge : Look for evidence that confirms knowledge and understanding of:
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Evidence Guide
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the unit descriptor, performance criteria, The range statement and the Assessment Guidelines for the Public Sector Training Package. |
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Units to be assessed together |
Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include:
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Overview of evidence requirements |
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
The assessment environment should not disadvantage the candidate and where the person has a disability the principle of reasonable adjustment should be applied during assessment. |
Resources required to carry out assessment |
These resources include:
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Where and how to assess evidence |
Valid assessment of this unit requires:
Assessment methods should reflect but not exceed workplace demands, such as literacy, and the needs of individuals who might be disadvantaged. Assessment methods suitable for valid and reliable assessment of this unit must use authenticated evidence from the workplace and/or training courses and may include a combination of two or more of:
The assessment environment should not disadvantage the candidate and where the person has a disability the principle of reasonable adjustment should be applied during assessment. |
For consistency of assessment |
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments. |
Range Statement
The range statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The range statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance criteria is explained here. |
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Sources of OHS information and data may include: |
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Appropriate formats may be: |
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Key personnel may include: |
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Legal requirements may include: |
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Appropriate tools may be: |
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Established procedures may include: |
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Stakeholders may include: |
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Ethical requirements for OHS records storage include: |
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Legislated reporting requirements include: |
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Information and data collected may include: |
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Analytical techniques may include: |
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Positive performance indicators are: |
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Target audience may include: |
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Unit Sector(s)
Not applicable.
Competency field
Specialist Occupational Health & Safety