Modification History
New unit
Unit Descriptor
This unit of competency covers the skills and knowledge required to facilitate and improve the 5S in an office environment. The unit includes the skills required to adapt a traditional 5S approach to the particular problems and needs in an office implementation.
Application of the Unit
This unit applies to individuals who facilitate 5S in an office. The facilitation may be undertaken by formally designated supervisory staff, such as team leaders or other individuals in a competitive systems and practices implementation role for an office who need to provide support and encouragement to others to facilitate the achievement of 5S outcomes in the workplace.
The unit applies to offices using formally designated team-based work structures or other forms of work organisation
The office environment for 5S may include administrative, transactional or service-based processes in, or attached to, a manufacturing organisation, within their value stream or similar environments, such as health care, education, financial, construction or Defence services.
This unit has a strong emphasis on planning and change management, but also requires an ability to learn from experience and feed new information back into strategies to improve performance.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
1 |
Plan for 5S implementation |
1.1 |
Facilitate agreement within the team on prioritising and scheduling the application of 5S across target work areas |
1.2 |
Assist the team to identify own and office team functions in the target work areas in terms of internal and/or external customer requirements |
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1.3 |
Assist team to identify how their own and office team tasks contribute to the office functions |
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1.4 |
Establish communication and reporting processes with team |
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1.5 |
Facilitate management support for 5S |
2 |
Facilitate the set-up of 5S |
2.1 |
Assist team members to determine what are necessary and unnecessary items in the work area |
2.2 |
Assist team members to determine optimum assigned location for all necessary items |
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2.3 |
Liaise with relevant production and occupational health and safety (OHS) personnel to determine optimum locations |
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2.4 |
Assist team members to determine the appropriate place for unnecessary items |
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2.5 |
Assist team members to determine 5S schedule |
3 |
Facilitate the implementation of 5S |
3.1 |
Ensure procedures reflect 5S practices |
3.2 |
Assess skill base of team members in 5S and arrange for any required training |
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3.3 |
Ensure that any damage and/or safety risks reported by the team are addressed through correct mechanisms |
4 |
Monitor 5S |
4.1 |
Check work area for 5S implementation as part of normal routine |
4.2 |
Identify non-conformances |
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4.3 |
Negotiate solutions to non-conformances |
5 |
Improve 5S |
5.1 |
Work with team members to find areas for improvement |
5.2 |
Assist team members to develop improvement solutions |
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5.3 |
Facilitate the availability of resources required for the improvement solution |
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5.4 |
Facilitate the implementation of the improvement solution |
Required Skills and Knowledge
This section describes the skills and knowledge required for this unit. |
Required skills |
Required skills include:
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Required knowledge |
Required knowledge includes:
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Evidence Guide
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
A person who demonstrates competency in this unit must be able to provide evidence of the ability to:
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Context of and specific resources for assessment |
Assessment of performance must be undertaken in a workplace using or implementing one or more competitive systems and practices. Access may be required to:
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Method of assessment |
A holistic approach should be taken to the assessment. Competence in this unit may be assessed by using a combination of the following to generate evidence:
In all cases it is expected that practical assessment will be combined with targeted questioning to assess underpinning knowledge. Where applicable, reasonable adjustment must be made to work environments and training situations to accommodate ethnicity, age, gender, demographics and disability. |
Guidance information for assessment |
Assessment processes and techniques must be culturally appropriate and appropriate to the oracy, language and literacy capacity of the candidate and the work being performed. |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. |
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Competitive systems and practices |
Competitive systems and practices may include, but are not limited to:
Competitive systems and practices should be interpreted so as to take into account:
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5S |
5S primarily covers organising how work is done. In the office environment it usually focuses on the physical and/or virtual work space to ensure that information, equipment, materials needed for the job are available where and when they are needed. Originally developed in Japan it is based around five housekeeping principles, usually translated as:
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Sort |
Sort involves keeping only what is absolutely necessary for the processes in the work area. Sort includes.
Non-essential items are those not required to conduct the office related processes or operations, or to make required adjustments to office equipment. |
Set in order |
Set in order includes:
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Shine |
Shine includes:
Cleaning includes:
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Standardise |
Standardising includes:
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Sustain |
Sustain includes:
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Items in work area |
Items in an office work area include all equipment and accessories, including:
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Team |
The term team is used to apply to all individuals in the target office work area who are involved in the implementation of 5S. The team may or may not be a formally designated team working to a team leader |
Work area |
The work area includes:
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Target work area |
The target work area may be identified as a physical and/or virtual work space:
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Appropriate place |
Appropriate places may include areas designated for:
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Optimum assigned location |
The optimum assigned location may include:
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Management support |
Management support for the 5S implementation may include, as required:
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Procedures |
Procedures may include:
Procedures may be:
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Non-conformance |
Non-conformance includes:
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Unit Sector(s)
Unit sector |
Competitive systems and practices |
Custom Content Section
Not applicable.