Modification History
LGAGENE304A Release 2: Layout adjusted.
LGAGENE304A Release 1: Primary release.
Unit Descriptor
This unit covers running effective council meetings. It is appropriate for those responsible for conducting subgroups or committee meetings. It recognises the importance of ensuring that clear and well-planned objectives are set for meetings and that proceedings are conducted in accordance with accepted protocols.
Application of the Unit
This unit supports the attainment of skills and knowledge required for competent workplace performance in remote and Indigenous communities and councils. Knowledge of the legislation and regulations within which councils must operate is essential. The role of elected members and senior management in leading and supporting their communities, and the identification of processes and solutions to meet the specific needs of communities, must be appropriately reflected.
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
Elements describe the essential outcomes of a Unit of Competency |
Performance criteria describe the required performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the Range Statement. Assessment of performance is to be consistent with the Evidence Guide. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1. Plan the meeting |
1.1 Reason for the meeting is identified and communicated to interested parties. 1.2 Logistics of the meeting are identified and arranged. 1.3 An appropriate and competent person is identified and requested to take minutes of the meeting. 1.4 An agenda is prepared in consultation with relevant personnel , published and circulated to affected and interested parties. 1.5 Meeting papers and background or supporting information are circulated in time to allow sufficient preparation before the meeting and any statutory periods of notice are observed. 1.6 Copies of council meeting rules, procedures and relevant legislation are available for use at or prior to the meeting. |
2. Conduct the meeting |
2.1 The meeting begins on time or as soon thereafter as a quorum is present. 2.2 Minutes of the meeting are recorded. 2.3 Meeting rules and protocols adopted by the council are followed, including deference to cultural or traditional issues. 2.4 The agenda and suggested or adopted time frames for speech are followed. 2.5 Participants and others recognised by the meeting are allowed the opportunity to address, listen and question when formulating and expressing their views. 2.6 Issues of difficulty or conflict are moderated by the mayor/chair or delegated office bearers. 2.7 Decisions that reflect agreed views are made in accordance with the rules and procedures of council. 2.8 Minutes are approved by the mayor/chair, circulated and stored according to council or authority regulations. |
3. Maintain confidentiality |
3.1 Councillors identify or are advised when confidentiality is to be observed in accordance with council procedures. 3.2 Real or potential conflicts of interest are declared in accordance with council procedures and practices. |
4. Follow up decisions and resolutions |
4.1 Decisions are monitored by delegated or appropriate officers and progress is reported to subsequent meetings according to agreed time frames to ensure accountability. 4.2 Deficiencies or non-compliance relating to decisions are identified and reported according to council or authority regulations or agreed strategies. |
Required Skills and Knowledge
This describes the essential skills and knowledge and their level, required for this unit |
Required Skills |
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Required Knowledge |
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Evidence Guide
Overview of assessment requirements |
A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated. |
Critical aspects of evidence to be considered |
This unit requires demonstration of having planned and conducted council meetings effectively. It includes demonstration of:
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Context of assessment |
In the workplace or a simulated work environment, possibly supported by classroom delivery, including remote or online. Assessment may encompass multiple elements in the workplace and utilise:
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Method of assessment |
The following assessment methods are suggested:
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Evidence required for demonstration of consistent performance |
Evidence will need to be gathered over time across a range of variables. |
Resource implications |
Access to a workplace, simulated environment or case studies including:
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Range Statement
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below. |
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Meetings may include: |
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Logistics of the meeting may include: |
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Relevant personnel may include: |
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Minutes of the meeting include details such as: |
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Council meeting rules and procedures may include: |
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Confidentiality issues may include: |
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Unit Sector(s)
General