Modification History
Not Applicable
Unit Descriptor
Unit descriptor |
This unit defines the competency required to operate common accounting software packages in order to maintain enterprise financial records. The following unit is linked and forms an appropriate cluster:
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication. |
Application of the Unit
Application of the unit |
Licensing/Regulatory Information
Refer to Unit Descriptor
Pre-Requisites
Prerequisite units |
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ICAU1128B |
Operate a personal computer |
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Employability Skills Information
Employability skills |
This unit contains employability skills. |
Elements and Performance Criteria Pre-Content
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1. Customise software |
1.1. Load, register and configure software according to operating instructions , as required |
2. Create enterprise data |
2.1. Establish chart of accounts according to business requirements 2.2. Create and add data on customers and sales 2.3. Create and add data on suppliers and purchases 2.4. Create and add payroll details 2.5. Create and add inventory details 2.6. Add required/suitable tax codes |
3. Record and track transactions |
3.1. Generate invoices and track their progress 3.2. Record customer payments and update customer details 3.3. Record and track purchases 3.4. Record payment of wages, allowances , taxation and superannuation 3.5. Update business data as required |
4. Save and backup data |
4.1. Save accounting data to disk 4.2. Make a regular back-up of all accounting data and store in a safe location |
5. Reports are generated as required |
5.1. Reconcile accounts 5.2. Generate and print financial reports based on accounting data 5.3. Check financial reports for errors and discrepancies 5.4. Discuss errors with appropriate person and rectify as required |
Required Skills and Knowledge
REQUIRED SKILLS AND KNOWLEDGE |
This section describes the skills and knowledge required for this unit. |
Required skills |
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Required knowledge |
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Evidence Guide
EVIDENCE GUIDE |
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The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Overview of assessment |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
Evidence of the following is essential:
To demonstrate competency in this unit the person will require access to:
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Context of and specific resources for assessment |
A variety of commercial accounting tools and packages are readily available. A basic knowledge of double-entry accounting and the ability to read financial reports are considered an advantage for this competency. The breadth, depth and complexity of knowledge and skills in this competency would prepare a person to perform a defined range of activities many of which may be routine and predictable. Assessment must ensure
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Method of assessment |
The purpose of this unit is to define the standard of performance to be achieved in the workplace. In undertaking training and assessment activities related to this unit, consideration should be given to the implementation of appropriate diversity and accessibility practices in order to accommodate people who may have special needs. Additional guidance on these and related matters is provided in ICA05 Section 1.
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Guidance information for assessment |
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
An individual demonstrating this competency would be able to:
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Range Statement
RANGE STATEMENT |
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The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. |
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Software may include but is not limited to: |
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Operating instructions may be in the form of: |
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Business requirements may include: |
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Allowances may include but is not limited to: |
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Accounting data may include: |
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Disk may include but are not limited to: |
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Financial reports may include: |
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Appropriate person may include: |
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Unit Sector(s)
Unit sector |
Use |
Co-requisite units
Co-requisite units |
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Competency field
Competency field |