Unit of competency details

Elements and Performance Criteria 

Element 

Performance Criteria 

1

Prepare budget

1.1

Cash, expenditure and revenue items  are clearly defined and relevant to identified objectives of the budget

1.2

Budget objectives  are clear and consistent with organisational aims and projects and with forecasts

1.3

Discussions and negotiations with stakeholders  are conducted in a manner that promotes goodwill and ongoing cooperation

1.4

Milestones and performance indicators  are identified and included in budgets

1.5

Annual budgets are broken down into seasonal periods in accordance with operating trends

2

Document budget

2.1

Data  is presented in a format  that is easily understood and appropriate to budget reporting

2.2

Reports  are completed within timelines and distributed for specified periods and projects

REQUIRED KNOWLEDGE &SKILLS 

Knowledge requirements include :

principles of budgetary control

forecasting techniques

principles of double entry bookkeeping

principles of statistical analysis and measures of variance

organisational procedures and policies

Skills requirements include :

interpersonal skills and communications (eg liaising, listening, consulting)

information technology use for the set up and analysis of spreadsheets

estimating, forecasting and analysis skills

reading, interpreting financial statements and reports

writing skills for reports and recommendations

numeracy for financial calculations and analysis

recording, gathering and classifying financial information

adjusting budgets in response to changing operational requirements

managing own time and organisational priorities

EVIDENCE GUIDE 

Assessment of performance requirements in the unit should be undertaken in an industry context. The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competency for the unit. Competency is demonstrated by performance of all stated criteria including the Range Statement applicable to the workplace.

Overview of assessment requirements 

To achieve competency in this unit, a person must be able to demonstrate:

knowledge of organisational policies and procedures

knowledge of established milestones and performance indicators

ability to prepare budgets

ability to document budgets

Critical aspects of evidence 

Evidence required for demonstration of consistent performance :

Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range Statement and contexts applicable to the work environment.

Delivery /assessment relationship to other units :

This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge.

Evidence is most relevant when provided through an integrated activity, which combines the elements of competency for the unit, or a cluster of units of competency.

Assessment requirements 

Method of assessment :

For valid and reliable assessment of this unit, evidence should be gathered through a range of methods to indicate consistent performance.

Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on underpinning knowledge and skills and other methods as required.

Context of assessment :

Assessment of performance requirements in this unit should be undertaken within the financial services industry context and should cover aspects of personal/financial responsibility and accountability.

Aspects of competency, including the attainment of relevant knowledge and skills, may be assessed in a relevant workplace, a closely simulated work environment, or other appropriate means that clearly meet industry competency requirements.

Resources required for assessment :

Assessment of this unit of competence requires access to suitable resources to demonstrate competence.

Assessment instruments, including personal planner and assessment record book.

Access to registered provider of assessment services.

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that will affect performance.

The following variables may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts. If bold italicised  text is shown in Performance Criteria, details of the text are provided in the Range Statement.

Expenditure and revenue items  may include:

sales

revenue producing expenditures

other expenditures

client and supplier payments (eg sales and commissions)

fees and charges

capital expenditure

Goods and Services Tax (GST) and other taxes

Pay As You Go (PAYG)

Budget objectives  may include:

annual planning

rolling forecasts (next period, monthly, next year)

cost reduction

Stakeholders  may include:

clients

financial institutions

suppliers

directors

chief executive officers

Milestones and performance indicators  may include:

reports (quarterly, half yearly, annual)

compliance with scheduled payment dates

profits and losses

Data may include :

cash flow projections

fixed costs

variable business costs

sales records and projections

Presentation methods and formats  may include:

tables

graphics

estimates and projections

calculations

explanatory notes

Reports  may include:

sales budgets

purchase budgets

statement of financial performance

statement of financial position

cash budgets