Modification History
Release |
Comments |
Release 1 |
This unit of competency first released with CUL11 Library, Information and Cultural Services Training Package version 1.0 |
Unit Descriptor
This unit describes the performance outcomes, skills and knowledge required to complete activities related to copy and original descriptive cataloguing, as well as general catalogue maintenance. The unit focuses on the application of a sound knowledge of cataloguing standards and systems.
Application of the Unit
This unit applies to individuals in information services organisations responsible for maintaining catalogues, as well as for copy and original descriptive cataloguing.
Work is undertaken according to established procedures and guidelines, with minimal supervision.
Licensing/Regulatory Information
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Pre-Requisites
Not applicable.
Employability Skills Information
This unit contains employability skills.
Elements and Performance Criteria Pre-Content
Element |
Performance Criteria |
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
1. Construct bibliographic descriptions |
1.1 Apply relevant national and international standards and accepted variations when cataloguing material 1.2 Create original catalogue records for a variety of formats and check authority files following relevant standards 1.3 Ensure created records include sufficient and relevant access points for ease of retrieval by catalogue users 1.4 Construct descriptions to suit customer needs according to automated system and organisational procedures 1.5 Create item of records and statement of holdings |
2. Locate, retrieve and transfer bibliographic information and records |
2.1 Search own cataloguing database to determine availability of existing bibliographic records for same or similar items 2.2 Search external catalogues or databases to create copy catalogue records from suitable bibliographic records 2.3 Download and upload bibliographic records to local system in line with organisational techniques and procedures |
3. Edit bibliographic records |
3.1 Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures 3.2 Edit downloaded records as necessary according to system and organisational procedures 3.3 Add item to records and holdings statements |
4. Provide cataloguing support |
4.1 Undertake appropriate catalogue maintenance to preserve integrity of local database 4.2 Apply national systems and standards to facilitate database searching and future cataloguing 4.3 Use data from shelf lists and relevant statistics captured by automated systems to inform cataloguing decisions 4.4 Advise relevant personnel on the need for new authority records as necessary and according to organisational guidelines 4.5 Consult with relevant personnel regarding cataloguing issues or problems and take appropriate action |
Required Skills and Knowledge
This section describes the skills and knowledge required for this unit.
Required skills
- communication and teamwork skills to liaise with colleagues
- literacy skills to:
- interpret cataloguing standards
- construct cataloguing entries
- numeracy skills to work with numerical features of cataloguing systems
- problem-solving skills to review and respond to database maintenance issues
- self-management skills to:
- prioritise work tasks and meet deadlines
- follow workplace procedures
- technology skills to use current industry cataloguing systems.
Required knowledge
- cataloguing standards and systems used in Australian libraries endorsed by the Australian Committee on Cataloguing (ACOC)
- commonly used automated cataloguing systems and shared cataloguing networks
- frequently occurring cataloguing problems
- principles of bibliographic description and access
- ways of preparing original and copy cataloguing records
- procedures for maintaining cataloguing records
- copyright, moral rights and intellectual property issues and legislation that impact on cataloguing.
Evidence Guide
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
Evidence of the ability to:
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Context of and specific resources for assessment |
Assessment must ensure access to:
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Method of assessment |
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.). |
Guidance information for assessment |
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
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Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
National and international standards may include: |
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Cataloguing relates to: |
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Formats may include: |
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Access points may include: |
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Item of records and statement of holdings may include: |
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Catalogue maintenance may include: |
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Systems and standards may include: |
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Informing cataloguing decisions may relate to: |
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Relevant personnel may be: |
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New authority records may relate to: |
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Unit Sector(s)
Knowledge management - Information management