Modification History
Not applicable.
Unit Descriptor
Unit descriptor |
This unit describes the performance outcomes, skills and knowledge required to plan, promote and coordinate conferences, ensuring follow up procedures are incorporated. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement. |
Application of the Unit
Application of the unit |
This unit applies to individuals employed in a range of work environments who are required to plan and manage conferences. They may work as senior administrative staff, or may be other individuals who have been delegated responsibility for planning and managing a conference. |
Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Prerequisite units |
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Employability Skills Information
Employability skills |
This unit contains employability skills. |
Elements and Performance Criteria Pre-Content
Elements describe the essential outcomes of a unit of competency. |
Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. |
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1. Plan conference |
1.1. Confirm purpose , required outcomes and style of conference with conference convenor /s 1.2. Confirm conference facilities requirements, budget , and preparation time line with conference convenor/s 1.3. Identify speakers/presenters and/or prepare a call for papers in accordance with conference purpose and style 1.4. Draft conference program in line with stated purpose, and balance choice of program elements to allow outcomes to be achieved 1.5. Select, invite and brief speakers in accordance with conference program 1.6. Identify participant target group and project numbers in consultation with conference organisers 1.7. Plan conference administration requirements and tasks, processes and resources to ensure efficient management of conference data and resources |
2. Promote conference |
2.1. Establish a promotion strategy that reaches required number of target participants 2.2. Prepare publicity material in accordance with the promotion strategy and budget allocation/s, and despatch within designated time lines |
3. Organise conference |
3.1. Make conference arrangements in accordance with booking lead times and budget allocation/s 3.2. Record acceptances, receipt fees and confirm participants within designated time lines 3.3. Identify and cater for participants' specific needs 3.4. Confirm program details and prepare conference papers in accordance with speakers' requirements and conference time line 3.5. Despatch pre -conference information to participants within designated time lines |
4. Coordinate conference proceedings |
4.1. Check conference facilities to confirm they meet agreed requirements 4.2. Register participants in accordance with planned registration procedures 4.3. Communicate to participants any late changes to the published program 4.4. Make contingency arrangements to ensure the smooth running of the conference 4.5. Ensure speakers' schedules are managed and their conference requirements met throughout the conference 4.6. Manage administration requirements during conference in accordance with conference plan/schedule |
5. Follow up conference proceedings |
5.1. Record, report and/or follow-up conference outcomes in accordance with organisational requirements 5.2. Prepare conference papers for publication and distribution within designated time lines 5.3. Post -conference correspondence is prepared and despatched within designated timelines 5.4. Finalise receipts and payments, and acquit conference funds in accordance with organisational procedures and audit requirements |
Required Skills and Knowledge
REQUIRED SKILLS AND KNOWLEDGE |
This section describes the skills and knowledge required for this unit. |
Required skills |
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Required knowledge |
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Evidence Guide
EVIDENCE GUIDE |
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The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Overview of assessment |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
Evidence of the following is essential:
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Context of and specific resources for assessment |
Assessment must ensure:
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Method of assessment |
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
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Guidance information for assessment |
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
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Range Statement
RANGE STATEMENT |
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The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. |
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Conference purpose may include: |
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Conference style may include: |
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Conference convenor /s may include: |
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Conference facilities may include: |
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Budget planning may include: |
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Program elements may include: |
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Planning of administration requirements may include: |
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Promotion strategy may relate to: |
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Publicity material may include: |
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Conference arrangements may include: |
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Specific needs may include: |
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Pre -conference information may include: |
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Registration procedures may include: |
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Contingency arrangements may include: |
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Managing administration requirements may include: |
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Conference outcomes may include: |
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Post -conference correspondence may include: |
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Unit Sector(s)
Unit sector |
Competency field
Competency field |
Administration - General Administration |
Co-requisite units
Co-requisite units |
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